Administrative Assistant (Marketing, Communications, Fundraising)

Company Overview:

Cayuga Health is the region's leading healthcare system, and most trusted driver of integrated health services, together with valued partners. We empower our people and employ our capabilities to equitably improve the well-being of the communities we serve. At Cayuga Health System, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies, and research protocols. We have a commitment to its employees by providing competitive rates and compensation, a comprehensive employee benefits programs, attractive working conditions, and the chance to build and explore a career opportunity by offering professional development.

Nestled in the beautiful Finger Lakes region, Cayuga Health provides an outstanding place to work in a vibrant community. Come discover all that Ithaca, New York and Cayuga Health has to offer!

Position Overview:

The Administrative Assistant is responsible for administrative and clerical support for the Department. Greets guests and answers phone calls in a positive, friendly way and directs them in a professional and timely manner. Completes tasks in an organized and efficient way.

What you'll do:

• ADMINISTRATIVE SUPPORT
  • General office support (correspondence, supplies, facility requests)*
  • Calendar support for VP, MarCom and MarCom and Philanthropy Directors*
  • Process invoices for MarCom, Philanthropy, and Volunteer departments*
  • Manage time and attendance for MarCom and Foundation departments
  • Pull annual community benefit hours from database and pass to finance for 990
  • Support departmental meetings by preparing agendas and providing meeting support as needed*

• MARKETING AND CORPORATE COMMUNICATIONS
  • Track advertising expenses by service line, including sponsorships*
  • Maintain contact list for key community stakeholders and schedule outreach for VP*
  • Distribute approved messages to internal stakeholders (backup to directors)
  • Assist with special projects*

• FUNDRAISING
  • Logs all Foundation Gifts, donations and thank you for activity coordination*
  • Generates Foundation Acknowledgement letters and tracking*
  • Philanthropy event and appeal support

Minimum Qualifications:

• Education - High school diploma
• Experience - 3+ years office experience preferred
• Licensure - n/a
• Physical Requirements - Repetitive use of hands and fingers (e.g. use of computer keyboard). May require light lifting and carrying - including but not limited to boxes and equipment, stooping and kneeling (e.g. to pick up items from the floor, to remove and replace items on lowers shelves, and to file documents in the lower file drawers), and sitting for long periods of time.