Administrative Assistant

Job Title: Administrative Assistant

Location: Canary Wharf, London

Responsibilities:

1. General Administrative Support:
   • Provide day-to-day administrative support to the team and management.
   • Manage office supplies, equipment, and coordinate maintenance as needed.
   • Handle incoming calls, emails, and correspondence efficiently.
2. Travel Coordination:
   • Arrange travel bookings, accommodations, and itineraries for team members.
   • Process travel expenses and maintain accurate records.
3. Meeting and Event Coordination:
   • Schedule and coordinate meetings, including room bookings and equipment setup.
   • Assist in organizing company events and conferences.
4. Document Management:
   • Maintain and organize physical and electronic filing systems.
   • Assist in drafting, proofreading, and editing documents as required.
5. Communication Liaison:
   • Act as a liaison between various departments, ensuring smooth communication.
   • Distribute internal and external communications effectively.
6. Visitor Management:
   • Greet and assist visitors, ensuring a positive and professional experience.
   • Coordinate with security for visitor access and badges.
7. Office Organization:
   • Keep the office environment organized and tidy.
   • Assist in space planning and arrangements for new hires.
8. Administrative Projects:
   • Undertake special projects as assigned by the management team.
   • Provide support for ad-hoc tasks and initiatives.

Requirements:

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Professional demeanor and positive attitude.
• Knowledge of office management systems and procedures.