Administrative Assistant

At Copeland, Stair, Valz & Lovell (“CSVL”), our culture drives our performance. We go the extra mile for our clients and treat our colleagues with respect. We are fearless, fun-loving, hard-working, efficient, collegial, and creative. That culture drives excellent results, superior client satisfaction and team success. If you want to help us continue to grow our culture and your future, keep reading.

The Opportunity:
The Administrative Assistant is responsible for handling project documentation and correspondence in support of one or more Attorneys.

Responsibilities:
* Read and analyze incoming memos, letters, and reports to determine their significance and distribute appropriately.
* Create and maintain project information in document management system; generate transmittals per attorney’s request and submit client or business development related reimbursements.
* Correspond on routine inquiries with clients and vendors at the beginning and throughout the duration of a case; fax or email correspondence to the court, counsel or other locations as needed.
* Coordinate invoice routing and monitor payments to clients and vendors.
* Enter and maintain client/matter in multiple system where called for.
* Answer and direct phone calls or take messages for appropriate parties.
* Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings.
* Preparing packages and specifications for pickup/shipment.
* Perform general administrative duties such as but not limited to; filing, photocopying, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to phones, ordering supplies, sorting and distributing correspondence and maintaining database records.

Requirements:
* High School Diploma, GED or equivalent.
* 1-2 years of experience providing administrative support preferably in professional services

* Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.

* Proficient in MS Office 2016 or O365

* General basic knowledge of and ability to learn document management software such as iManage, SurePoint and other related programs and systems

Physical Demands and Working Environment:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

To Apply: https://recruiting.ultipro.com/COP1001CSKL/JobBoard/2902e4ba-85da-4eaf-838d-6648f172e63b/Opportunity/OpportunityDetail?opportunityId=5ca9b8d4-1da4-401b-8fa4-3f4ab1455266

What We Provide:

CSVL offers a competitive compensation package including pay, health benefits, and paid leave.

About Us:

Copeland, Stair, Valz & Lovell, LLP(CSVL) is a civil litigation defense law firm specializing in commercial, construction, healthcare, general liability, medical malpractice, professional liability, trucking & transportation, workers' compensation and more. We are committed to attracting and retaining attorneys and staff whose intelligence, achievement, character and judgment will inspire both colleagues and clients to have confidence in their advice and representation. CSVL currently has offices in Atlanta, Georgia; Charleston, South Carolina; and Chattanooga, Tennessee.

Due to the expected high volume of applicants we request no phone calls, and may not be able to send a personal response to each applicant.

Job Type: Full-time

Location: Chattanooga, TN

Job Type: Full-time

Pay: $17.00 - $18.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Ability to Relocate:

• Chattanooga, TN 37402: Relocate before starting work (Required)

Work Location: In person