Administrative Assistant - Kelley Elem

Position Type:
Secretarial/Clerical/Administrative Assistant
Date Posted:
2/2/2024
Location:
Kelley Elementary
Closing Date:
Until FilledPrimary Purpose:
Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members. Qualifications:
Education/Certification:
Bilingual Preferred
High school diploma or GED
Special Knowledge/Skills:
Proficient skills in keyboarding, word processing, and file maintenance
Effective communication and interpersonal skills
Basic math skills
Ability to use personal computer and software to develop spreadsheets, databases and
Word-processing
Experience Preferred:
Three years secretarial experience, preferably in a public education environment
Major Responsibilities and Duties:
Records, Reports, and Correspondence

1. Answer phones and greet guests in the office area.
2. Prepare correspondence, forms, reports, etc., for the department head and other department staff members using personal computer.
3. Compile pertinent data as needed when preparing various state and local reports.
4. Maintain physical and computerized departmental files.
5. Maintain student records as needed.
6. Keep attendance records and issue admit slips

Accounting

1. Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
2. Assist with the preparation of purchase orders and payment authorizations.
3. Keep records of employees and students sign out list.

Other

1. Answer incoming calls, take reliable messages, and route to appropriate staff.
2. Receive, sort, and distribute mail and other documents to department staff.
3. Maintain confidentiality of information.
4. Willing to work summer hours

Supervisory Responsibilities:
Direct Student Office Aides in daily tasks. Equipment Used:
Personal computer, printer, calculator, copier, postage and fax machines, microfilm, laminating, phone, scanner, and other various machines Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.