Administrative Assistant I/Ii (Development Services)

CLOSING DATE/TIME: December 15, 2023 at 4:00PM Pacific Time

**If selected to move forward in the recruitment process, online testing will be required.**

SALARY:

Administrative Assistant I:  Range 207 $26.94 - $33.56 Hourly, $4,669.60 - $5,817.07 MonthlyAdministrative Assistant II: Range 209 $29.70 - $36.99 Hourly, $5,148.00 - $6,411.60 Monthly

GENERAL PURPOSE

Under immediate (Administrative Assistant I) to general (Administrative Assistant II) supervision, performs a variety of routine to difficult administrative and office support tasks; types and edits documents ranging from general correspondence to technical reports and spreadsheets; schedules meetings and makes meeting arrangements; administers the District’s Purchasing Card Program in assigned department or division; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

Administrative Assistant I:  This is the entry-level classification in the Administrative Assistant series.  Initially under close supervision, incumbents learn the operations of the department to which the position is assigned and perform routine administrative and office support tasks.  As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently.  Positions at this level usually perform most of the duties required of the positions at the Administrative Assistant II level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods.  Work is usually supervised while in progress and fits an established structure or pattern.  Exceptions or changes in procedures are explained in detail as they arise.

Administrative Assistant II:  This is the fully qualified journey-level classification in the Administrative Assistant series.  Positions at this level are distinguished from the Administrative Assistant I by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative.  Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate (Administrative Assistant I) to general (Administrative Assistant II) supervision from assigned supervisory or management personnel.  Exercises no direct supervision over staff.

EMWD Benefits Summary

To learn more about working at EMWD, view our Join EMWD video by clicking here.

EMWD’s mission is to deliver value to our diverse customers and the communities we serve by providing safe, reliable, economical and environmentally sustainable services.

EMWD is a leader in sustainability efforts that provide long-term benefits to the environment and establishes EMWD as an industry front-runner in adapting to climate change. We have invested in solar energy programs that provide significant environmental benefits, are modernizing our fleet vehicles to be further reliant on clean energy, and have a long-term strategic priority to further reduce our carbon footprint while reducing financial impacts to customers.

Required Skills

Knowledge of:

• Office administration practices and procedures.
• Methods and techniques of generating reports and preparing business communication.
• District organization, rules, policies, and procedures applicable to assigned areas of responsibility.
• District document formatting standards.
• District travel policies and procedures.
• District purchasing practices and procedures.
• District timekeeping practices.
• District departments and their associated functions, responsibilities, and special programs.
• Principles and practices of record keeping.
• Basic mathematics.
• District and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Perform a diverse range of office clerical and administrative support tasks.
• Receive, process, and route business documents in assigned areas of responsibility.
• Maintain calendars and scheduling meetings.
• Review and process purchase orders, invoices, and related fiscal documents.
• Provide support in tracking budget expenditures.
• Generate, compose, and/or process reports, letters, forms, and related documents.
• Type accurately at a speed necessary to meet the requirements of the position.
• Organize work, establish priorities, meet critical deadlines, and follow up on assignments.
• Interpret, apply, explain, and reach sound decisions in accordance with District and department policies and procedures.
• Organize and maintain office and specialized files.
• Follow and apply written and oral work instructions.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Required Experience

MINIMUM QUALIFIFCATIONS

Experience:

Any combination of experience and education that provides the required knowledge and abilities is qualifying, along with the specific licenses/certifications as outlined below:

• Administrative Assistant I: One (1) year of general administrative or secretarial experience, preferably in a government or public utility environment.

• Administrative Assistant II: Three (3) years of progressively responsible general administrative or secretarial experience in a government or public utility environment, or two (2) years as an Administrative Assistant I with the District.

 Education:

• Administrative Assistant I/II: Equivalent to completion of the twelfth (12th) grade.

Licenses/Certifications:

• None required.