Administrative Assistant III
Aon is in the business of better decisions
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
- Create and maintain Distribution Groups
- Schedules, and facilitating meetings, either virtual or in-person, securing room reservations and food ordering/delivery, if necessary
- Acts as a primary point of contact for the team (e.g., independently seeks out answers to questions, takes initiative, leverages network of resources to solve problems)
- Assists with overflow work from other areas of the business; provide backup support to other EAs as necessary
- Prepares, produces and proofreads advanced level presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarity
- Submits printing requests for meetings and other needs as necessary; ensures accuracy of printed materials before distribution
- Research and book travel arrangements
- Prepares and submits expense reports
- Records time accurately and submits according to corporate guidelines
- Attends business town halls; Coordinate, schedule and prepare presentations for Aon New England Quarterly meetings
- Serves as an expert resource for Aon branding
- Maintains OneDrive files, databases, or SharePoint sites as applicable
- Prioritizes work, makes measurable progress on assignments, and delivers quality results
- Has an advanced understanding of practice/business terminology
- Coordinates complex meeting logistics in-person and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering
- Actively participates in leadership meetings for follow ups and note taking when applicable
- Delegate for email management, time recording, full calendar management, expense approvals, and other special projects
- Coordinates projects and works independently
- Ability to compose materials from rough notes or independent knowledge of circumstances
- Acts as liaison between the executive and their colleagues, clients, and other stakeholders
- Strategic, solves problems, and establishes procedures that result in process improvements
- Acts as a subject matter expert for internal tools and resources
- Assists Administrative Operations Managers (AOMs) with special initiatives and workstreams
- Demonstrates leadership by contributing agenda topics and openly participating in meetings or other forums
- Office Manager; lead facility relationships, work with third party vendors, maintain office cleanliness and inventory, resource to the teams in office, etc.
- This list is not all-inclusive; other tasks may vary based on business need
How this opportunity is different
Skills and experience that will lead to success
- Displays exceptional customer service skills and attention to detail
- Superior writing skills—grammar, punctuation, spelling, and proofreading
- Superior verbal and written communication skills
- Self motivated team player with ability to work independently under minimal supervision
- Demonstrates strong organizational and project management skills
- Demonstrates discretion on highly confidential matters
- A wide degree of creativity and latitude is expected
- Suggests approaches for resolving problems
- Maintains a high level of confidentiality
- Ability to effectively interact with clients and team members, always maintaining professionalism with a positive attitude
- Self directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality
- Advanced level computer literacy in Microsoft Office Suite and other programs as applicable
- Minimum of 6+ years of relevant experience
Pay Transparency Laws:
How we support our colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.
We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.