Administrator

Job Summary:
We are seeking a skilled and experienced Administrator to join our growing structural engineering firm. The person in this position will handle day-to-day administrative tasks and work closely with the owner/principal to keep projects running smoothly, respond to clients, and maintain online files. This is a full-time position based in Long Island City, Queens.

Responsibilities include, but are not limited to:
- Preparing contracts
- Invoicing
- Processing payments
- Email with clients
- Updating spreadsheets
- Setting up and Tracking jobs
- Creating online files
- Renewing Licenses and Certifications
- Ordering supplies, etc.

Experience:
- Proficiency with Microsoft Office: Word, Excel, Outlook, FreshBooks, Google Docs/Sheets.

- 3-4 years office/admin experience.

- Excellent communication skills.

- Able to work independently and provide swift updates on projects and billing.

- Experience in Architectural/Engineering/Construction industries a plus.

Job Type: Full-time

Salary: $30.00 - $40.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person