Administrative Assistant Ii - 3509

Title: Administrative Assistant II - 3275
Function: O&AS
Position Type: Regular, Full-Time
Pay Type: Non-Exempt
Grade: TN SY3
US Citizenship Required: Yes
This opportunity is being offered by National Aerospace Solutions, the team selected by the U.S. Air Force to conduct Test and Operations Sustainment at the Arnold Engineering Development Complex (AEDC), Arnold Air Force Base, Tennessee. National Aerospace Solutions is a limited liability company comprised of Bechtel National Inc. (as lead company) and Sierra Lobo Inc. with teaming Subcontractors nLogic Inc. and Chugach Federal Solutions Inc. AEDC operates more than 55 aerodynamic and propulsion wind tunnels, rocket and turbine engine test cells, space environmental chambers, arc heaters, ballistic ranges and other specialized units located in six states. Many of the complex's test units have capabilities unmatched elsewhere in the United States; some are unique in the world. AEDC is one of three installations which are part of the Air Force Test Center (AFTC), one of six subordinate commands of the Air Force Materiel Command organization and an important national resource.
AEDC’s mission is to conduct developmental test and evaluation for the Nation through modeling, simulation, ground, and flight test. Execution of the mission requires a large team of highly qualified and dedicated professionals from multiple technical disciplines to effectively accomplish the objectives of our test customers.
Job Duties:

• Works independently to provide administrative and secretarial support of a responsible and confidential nature, and performs document control and records management activities to help ensure the smooth functioning of a department. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and problems. Adheres to and supports the use of company policies and procedures, and good industrial and office safety practices.
• Senior level technical position working independently to support the Performance Assurance Director and the Engineering function including the six engineering managers who support the 500 NAS and nLogic deployed engineers.
• Receives and screens phone calls directing them to the appropriate parties. Ensures coverage in absence.
• Composes and distributes complex correspondence using standard word processing systems or other software applications. Keeps abreast of key issues, commitments, and priorities of manager.
• Researches information and compiles briefing charts, summary reports and other presentation materials.
• Performs as a GpiLearn™ Administrator tracking/assisting employees in completing training requirements.
• Coordinates proforma documents/forms with managers for acquisitions department.
• Schedules meetings, appointments and coordinates travel arrangements as needed.
• Performs as the Building Manager and maintains office supplies ensuring supplies are available when needed.
• Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring the manager’s attention. Reviews outgoing mail to ensure accuracy and proper format. Follows up to ensure action.
• Develops and guides the implementation of procedures and of filing and record-keeping systems, including performing data entry and records management function.
• Develop work flow charts to demonstrate and improve engineer work processes including configuration management.
• Maintain the Engineering share-point web site
• Support interview scheduling, engineering on-boarding (DD2875 and applications), workstation equipment ordering.
• Support development of engineering metrics to improve workflow, efficiency and staffing.
• Support engineering processes associated with annual reviews, Performance Management Plans (PMPs), rating and ranking
• Support engineering procurement processes and template development
• Occasional support of project management functional tasks
• Determines action on important or emergency matters or knows whom to contact in absence of manager.
• It is a condition of employment to wear company issued PPE (Personal Protective Equipment) in accordance with supervisory direction and company policy.
• Perform other duties as required.

Basic Qualifications:

• High School Diploma or equivalent plus six years of applicable experience or any equivalent combination of applicable education and experience.
• U.S. Citizenship required.

• Excellent oral and written communication skills.
• Thorough knowledge of: grammatical rules, spelling, punctuation, required formats, technical vocabularies and terminology common to the assignment, Document Control and Records Management systems and common office procedures, and professional telephone practices.
• Ability to obtain a NAS purchasing card.
• Strong organizational skills.
• Demonstrated skill in word processing and composition with a minimum typing speed of 55 wpm, and operation of standard computerized systems and other information transmission systems.
• Effective leadership skills.

Due to Air Force Security requirements, U.S. Citizenship is required for employment at AEDC.
NAS is an Equal Opportunity Employer of Minority/Women/Veterans/Disabled (AA/EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, pregnancy, physical or mental disability, genetic information, protected veteran status or any other characteristic protected by federal, state or local law.

Applicants with a physical or mental disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to careers@nas-llc.us. PLEASE DO NOT SUBMIT RESUMES to this address as they will not be considered for employment opportunities.