Administrative Assistant I

JOB DESCRIPTION
Summary/Objective
The Administrative Assistant is responsible for assembling and distributing job packets for manufacturing, assisting Accounts Receivable with invoicing customers and invoice inquiries and running reports related to manufacturing and efficiency. Daily activities for this position will vary based on the work flow from distribution and manufacturing.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Assemble job packets for plant distribution.
2. Match invoices to supporting documents.
3. Data entry in appropriate databases.
4. Compile reporting for Manufacturing Management.
5. Works with distribution to correct any inventory errors or changes.
Competencies
1. Communication Proficiency.
2. Initiative.
3. Time Management.
4. Detail Oriented.
Required Education and Experience
1. High school diploma or equivalent
2. One to three years of experience in an office/customer service setting.
3. Proficiency in Microsoft Office programs
Preferred Education and Experience
1. Familiarity with J2 shop systems
Work Environment
Work is regularly performed in a combination of office and shop environments and is infrequently exposed to dust, odors, oil, vibration and noise.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk and hear. This position is active and requires standing and walking frequently. The employee regularly works on a computer. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.