Administrative Assistant I - Student Affairs Central Office

Position Information:

Position Title:Administrative Assistant I - Student Affairs Central Office

Job Group:Professional & Scientific

Required Minimum Qualifications:High School diploma or equivalent

Preferred Qualifications:Experience in an administrative-type role.

Experience with Microsoft Office Suite.

Experience with calendar management.

Experience with finance-related duties.

Experience with event coordination.

Job Description:

The Division of Student Affairs Central Office at Iowa State University is currently seeking candidates for an Administrative Assistant I position.

Duties/Responsibilities:

Central Office Administration

-Provides direct support for the Central Office including ensuring calls and walk-ins are properly and professionally taken care of, managing the inventory of supplies needed for the office, retrieving mail, and providing event support. Contributes positively to an effective office team and provides assistance to all members of the team whenever possible. Handles sensitive and confidential information.

Support for Strategic Communications Advisor

- In partnership with the Office of Student Financial Aid, identify timelines and application reviewers for scholarships administered through OneApp on behalf of the Office of the Senior Vice President for Student Affairs; assist in communication regarding Student Complaints; assist with financial processes in partnership with Finance Delivery; assist with scheduling, communication, and special events with the SVPSA Student Advisory Board. As support to the Strategic Communications Advisor, will also schedule meetings and appointments as requested and help with special projects as assigned.

Support for Director of Administrative Services

- Pull data for research, assist with scheduling, input expense reports, assist with other needs as required.

Undergraduate Travel Assistance

- Oversees the Undergraduate Travel Assistance program by reviewing student applications, verifying qualifications, and communicating with students to ensure conference travel and costs are handled. This includes assisting with financial processes in partnership with Finance Delivery.

Back-up Executive Support

- Will be designated as the back-up support staff for executive assistant when needed. Duties include calendar management, document preparation, and general administrative support.

Other duties as assigned.

Level Guidelines• Entry level position acquiring job skills and learning standard operating procedures and policies to complete tasks• Works under relatively close supervision and receives guidance on new work assignments• Works on assignments which are routine in nature requiring limited judgment• Refers difficult or less routine issues to supervisor or higher-level staff for assistance• May provide guidance to students

Appointment Type:Regular

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:PS804

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as:• Retirement benefits including defined benefit and defined contribution plans• Generous vacation, holiday and sick time and leave plans• Onsite childcare (Ames, Iowa)• Life insurance and long-term disability• Flexible Spending Accounts• Various voluntary benefits and discounts• Employee Assistance Program• Wellbeing program

Original Posting Date: May 3, 2023

Posting Close Date:May 14, 2023

Job Requisition Number:R11724

By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive?land-grant?mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.

Iowa State University is a global and culturally diverse university committed to providing an inclusive, equitable, and diverse environment for both learning and employment. We know that diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community. At Iowa State, we translate these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituents. The university has an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in Iowa State University's Principles of Community. (https://www.diversity.iastate.edu/connect/principles)

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .

If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.