Administrative Assistant I Ops - 60932247

Requisition No: 817672
Agency: Children and Families
Working Title: ADMINISTRATIVE ASSISTANT I OPS - 60932247
Pay Plan: Temp
Position Number: 60932247
Salary: 32,760.00
Posting Closing Date: 12/11/2023
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SUNCOAST REGION ADMINISTRATIVE ASSISTANT I
Position can be based out of any major service center within the Suncoast Region
The position answers to and works directly for the Operations and Management Consultant Manager for the Chikld Protection Training Bureau.
The incumbent must demonstrate the Department values of integrity, accountability, responsiveness, empowerment, collaboration, innovation, personal responsibility, quality, urgency, and choice. Specific duties and responsibilities of the position include the following:
Works independently assisting management in providing analysis and research on a variety of administrative matters. Work involves assignments which are broad as to objective and content and require independently making decisions and obtaining solutions by operating within well-established policies, laws rules and guidelines;
Receives, reviews, processes, and tracks correspondence, mail and work assignments with the section, ensuring accuracy and timelines of responses. Establishes and maintains records, filing systems and logs. Performs research and special projects for the supervisor.;
Schedules meetings and appointments; makes travel arrangements and prepares travel vouchers;
Schedules and participate in meeting, conferences and related activities;
Operates a personal computer, copier, fax machine, calculator and other peripheral office equipment in the course of assigned duties. Uses a variety of accounting, work-processing, graph presentation and data base software applications;
Prepares purchase requisitions; maintains inventory listing of all OCA items assigned to this office; and orders and checks supplies, resolving discrepancies;
Coordinates telecommunications and network installations and changes with IT for the work unit;
Serves as liaison with other units;
Composes, prepares, edits and distributes a variety of correspondence, reports, forms and other written materials;
Processes and answers inquiries regarding program unit and department functions or operations;
Maintains office equipment in working order through direct contact with contracted vendors;
Assists Operations and Management Consultant Manager and other Program Office Managers with hiring and other personnel functions;
Processes a variety of routine correspondence, investigates subject matter, reviews records and reports which require action and recommends solutions or courses of action;
Prepares correspondence and documents for signature by the Operations and Management Consultant Manager.
Receives and screens all telephone calls, referring clients, staff and public to proper offices for assistance for the Child Protection Director;
Performs special assignments, research and report preparation;
Prepares draft documents, memoranda and general correspondence;
Back up phone coverage for other administrative personal;
Acts as a liaison with staff, clients, other agencies and the public, and provides timely accurate responses to questions involving interpretations of policy and procedure;
Familiarity and ability to routinely work in such programs such as Smartsheet, WORKS and STMS;
Handles all requests in a timely manner; and
Other duties as requested by the Training Department Operations and Management Consultant Manager.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.