Administrative Assistant I - Finance & Real Estate

Posting Details
Position Information
Posting Number
S05091P
Position Title
Administrative Assistant I - Finance & Real Estate
Department
Finance & Real Estate
Location
Arlington
Job Family
Administrative Support
Position Status
Full-time
Work Hours
Standard
Work Schedule
Monday through Friday; 8:00am-5:00pm
Open to
External and Internal
Salary
Salary is commensurate based on qualifications and relevant experience.
Duration
Funding expected to continue
Pay Basis
Monthly
Benefits Eligible
Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution. UTA ranks No. 4 nationally in Military Times' annual "Best for Vets: Colleges" list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA's $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
Provides general administrative support to the Department of Finance and Real Estate. Performs various routine administrative duties daily. Requires a broad understanding of organizational operations and procedures. May handle confidential and sensitive material.
Essential Duties and Responsibilities

• Manages budgets, reconciles departmental financial accounts.
• Prepares and submits financial transactions including vouchers, deposits, transfer of funds, departmental scholarships (Scholarship and account management) and reconciles Procard accounts.
• Serves as a liaison between the business or academic unit and internal and external clients.
• Addresses and resolves routine problems within the business or academic unit.
• Follows internal and external policies and procedures during the resolution of problems.
• Assists with student issues.
• Handles departmental functions relating to equipment (ordering supplies, computers, furniture and disposition of old equipment and furniture) and department reporting requirements (inventory of equipment, CASIM room assignments, and Contingency Plan updates).
• Serves as department timekeeper, maintains employee records, prepares and submits faculty and GTA assignments as necessary, submits CCQs tracks annual appointments for the business or academic unit, submits pay submissions for overloads, etc.
• Assists the department chair in hiring Master's GTAs for various departmental positions.
• Provides support to the faculty in the organization of the events and activities of the department.
• Handles administrative functions relating to faculty and courses (i.e., ordering class supplies, syllabi maintenance, book ordering and may assist with class scheduling, etc.)
• Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.
• Manages and maintains department chair's calendars.
• Organizes, schedules and meetings.
• Creates routine correspondence (i.e., letters, emails, etc.); submits e-forms; maintains files and records.
• Other duties as assigned.

Required Qualifications

• Associates' degree with two (2) year of experience providing secretarial or administrative support or equivalent work experience.

Preferred Qualifications

• Bachelors' degree in a related field.
• Three (3) years of upper-level secretarial experience.
• Experience with University of Texas at Arlington policies and procedures.

Knowledge, Skills and Abilities

• Professional working knowledge of Microsoft Office products.
• Knowledge of standard office practices and procedures.
• Attention to detail.
• Ability to maintain accurate records.
• Strong written and oral communication skills.
• Ability to safeguard confidential information.
• Ability to independently resolve routine problems and make decisions.
• Ability to draft, read and comprehend a variety of correspondence.
• Ability to manage time effectively and prioritize work.

Other Requirements
Working Conditions
Special Conditions for Eligibility
Working Title
Administrative Assistant I
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.
Posting Detail Information
Number of Vacancies
1
Open Until Filled
Minimum Number of References Required
3
Maximum Number of References Accepted
3
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.