Administrative Assistant - Human Resources And Student Services

Position Type:
Secretarial /Clerical/Secretary
Date Posted:
9/17/2023
Location:
Odyssey Charter School
Date Available:
ASAP
District:
Odyssey Charter SchoolPosition: Administrative Assistant
Terms of Employment: 12-Month, Full-Tme
Reports to: Human Resources Director and Director of Student Services
Salary: Odyssey Charter School 2023-2024 Approved Salary Scale
The future is brighter than ever for Odyssey Charter School, and we are in search of highly-motivated, equally passionate individuals to join our Team! Odyssey is a full-scale K-12 Charter School currently serving 2,000 students. Our School has a growing dual immersion program, innovative green Initiative, community food program, and high academic outcomes. Odyssey is united in our mission to prepare lifelong learners who are culturally aware, global citizens that utilize critical thinking and problem-solving skills grounded in the classical teachings of Greek education and language. This approach trains students to use the Socratic Method and inquiry approach to learning while leveraging their unique skills and talents in an equitable and democratic manner to create a positive culture where all students can find success.
Odyssey Charter School does not discriminate in employment or in educational programs, services or activities based on race, color, national origin, religion, gender, gender identity, sexual orientation, age, military/veteran status, disability, marital status or any other protected category in accordance with state and federal laws.
Minimum Qualifications:

• Associates Degree or equivalent in Secretarial or Business preferred,
• Ability to work in a diverse and fast paced environment,
• Experience in multi-cultural, diverse environments,
• Meets all legal employment requirements,
• Meets most if not all, core competencies for the position.
• Knowledge of HR software, laws and compliance requirements,
• Knowledg of public school software programs such as Eschool, RAP, etc.
• Knowledge of Special Education laws and compliance requirements
• Willingness to take inititive and actively learn new programs and skills.

Professional Experience Requirements:

• A minimum of 2+ years of experience is preferred
• Proven ability to work well in and contribute to a team environment
• Ability to multitask, prioritize tasks and field interuptions
• Organizational skills to keep yourself and others organized
• Proven ability to communicate and collaborate with others
• Demonstrated proficiency in Microsoft Office (Outlook, Word and Excel),
• Proven customer service skills

Essential Duties and Responsibilities:

• Basic Administrative Assistant duties such as:
  • Operate as the department(s) gatekeeper
  • Answer phones
  • Schedule appointments and maintain calendars
  • Sort and distribute mail
  • Prepare communications such as memos, emails, reports and other correspondence
  • Create and maintain filing systems, both electronic and physical
• Perform data entry associated with Human Resources and Student Services
• Schedule, confirm and follow up on interviews, manage pre and post work, timely send all correspendence to candidates
• Other duties as may, from time-to-time, be established by Administration

Position Core Competencies (Success Factors):

• The top core competencies for this position are:
• Initiative & Sense of Urgency - Tackles problems and takes independent action, prioritizes well, shows energy, instills urgency in others, meets deadlines.
• Dependability - Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets attendance/punctuality requirements.
• Customer Focus and Service - Builds customer confidence, is committed to increasing customer satisfaction, assumes responsibility for solving customer problems, always available for customers, follows procedure to solve customer problems, engaging supervision and management as needed.
• Quality - Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.
• These are weighted by the position supervisors in the performance review process.

Standard Requirements:

• Favorable Criminal Background Check and Child Abuse Registry Check for the candidate who is offered employment
• Tuberculin Test
• Mandatory Direct Deposit of paycheck

APPLICATION PROCEDURES: Internal- Qualified applicants must complete an online teaching application or attach a current resume, along with license/certification information. Recommendation letters are optional. External- Qualified applicants must complete an online teaching application, attach a letter of interest, current resume, recent evaluations and/or student teaching evaluations, transcripts, license/certification and three (3) letters of recommendation dated within the last year. Previous submissions will not automatically flow to this posting. In order to be considered for this position, you must apply specifically for the Job ID listed for this position.
Contact our HR Department with any questions or to obtain a paper application, 302/516-8000.