Administrative Assistant- Human Resources And Recruiting

Main functions:

Support the company’s Human Resources department in the daily administration of its activities by assisting with employee recruitment, training, staff relations, and executive administration. Serves as a liaison between the Human Resources department and employees for effective communication, conflict resolution, and administration. Will coordinate meetings, maintain personnel records and the HR calendar. Provide direct support for HR Manager and Executives.

• Assisting HR with the process of recruitment, including vetting candidates, assisting with interviews and issuing employment-related contracts and documentation

• Supporting internal and external inquiries and requests related to the HR department

• Compiling and maintaining paper, digital and electronic employee records, including holiday and sickness leaves

• Processing payroll and assisting with the documentation of employee compensation and benefits

• Supporting HR-related training programs, workshops and seminars

• Entering employee data into computer database

• Create Spreadsheets using Google Sheets and/or Excel

• Coordinating logistics for new hire orientations

• Assisting with new hire onboarding and training

• Writing and submitting reports on general HR activities

• Overseeing HR events and meetings and coordinating management-employee communications

• Continuously learn the latest HR best practices to improve workplace efficiency

• Supporting Corporate Communications and bid writing

• Providing direct support to HR Manager and Executives

• Maintaining HR calendar, including benefit enrollment eligibility and anniversaries

• Organizing team luncheons, contests, incentives, employee rewards and acknowledgements, team building events and company events

• Other duties as assigned

Skills and Qualifications

• Bachelor's degree in Human Resources or related (essential) *OR*

• Three or more years experience as an HR Assistant or related position

• Excellent internal and external customer service

• Working knowledge of HR functions and best practices

• Knowledge of employment law and Human Resources responsibilities

• Impeccable written and verbal communication skills

• Full understanding of payroll practices

• Exceptional interpersonal skills

• Knowledge of computer applications, job databases, payroll systems, applicant tracking systems and HR-specific software programs

• Knowledge of computers, multi-media equipment and handheld digital devices

• Administrative and clerical skills, including report writing, record keeping and scheduling

• Ability to use logic and problem-solving skills to resolve issues, navigate between dual monitors, familiarity with time zones, etc.

• Ability to follow accurately follow written and oral instructions

• Ability to handle stressful situations

• Spreadsheet preparation and presentation skills

• Knowledge of resume databases and Applicant Tracking System software

• Excellent organizational skills and great attention to Detail

• Ability to handle confidential information with discretion

Working conditions & requirements:

• Work weeks are 5 days, Monday to Friday, onsite.

• Flexibility with schedule for extended work hours or company events and weekend or holidays extended services.

• The employee will be scheduled to work sponsorships when necessary.

• Constantly communicate via email with A.D. Solutions team members of all departments, vendors and clients.

• Should be capable to work with minimal supervision and have the ability to work in a fast-paced team environment.

• Capable and required to meet deadlines.

• Display strong customer relation skills.

• Must maintain strict confidentiality in all aspects of her/his position of incoming and outgoing matters; hence all documents related to those issues.

• Must display solid customer service aptitude with excellent listening skills and polite assertive responsive manners.

• Will be expected to have proper and diligent knowledge of all office equipment, including a PC/MAC, telephone, voice mail systems, fax machines copier, scan, calculator, e-automate/miracle service etc.

• Will be expected to work together or in conjunction as a team

• Occasional travel to branch offices.