Administrative Assistant

Administrative Assistant

Looking to advance your career? Here is a fantastic opportunity to grow with a rapidly expanding design build firm based in Montgomery Township Pennsylvania. We are seeking a full-time Administrative Assistant to complete our expanding team to support our family of businesses. If you are motivated, eager to learn, and ready to take on new challenges, we invite you to become a part of our dynamic team. Come join our family and grow with us!

Our family of businesses includes:

• Bonucci Masonry & Structures – Design-build masonry firm specializing outdoor patios, kitchens, and pools

• Sal’s Nursery & Landscaping – Design-build landscaping firm & full -service nursery

• Salvatore Outdoor - Our brand-new showroom showcasing our family of companies & outdoor furniture

• Distinctive Outdoor Structures – Experts in outdoor pergolas & screens with state-of-the-art technology

• Aqua Clean Professional Power Washing

The ideal candidate will possess strong multitasking abilities and thrive in a fast-paced environment where priorities may shift quickly. Effective written and verbal communication skills are essential for this role.

Job Responsibilities include, but not limited to:

• Answering phones, taking messages and routing calls

• Managing emails - routing, answering, organizing

• Providing Executive support as required

• Manage Calendars for the Executive Team – scheduling and confirming appointments

• Assist with appointment and meeting preparation (may include taking minutes)

• Supporting sales staff and taking leads

• Assist with preparing Proposals / Addendums / Contracts / E-Sign documents

• Assistance in Selections Coordination – getting to know our product lines and keeping samples, catalogs, inspirational photos organized

• Customer support – communicate and follow up with customers as needed

• Communicate with Job Supervisor any customer issues

• Assist with the preparation and submission of permit applications when needed

• Zoom – setup zoom calls with customers as needed

• Filing, scanning, and organizing paperwork

• Assist Executives, Job Supervisors, Office Manager, and other personnel as assigned

• Ability to learn new company software/systems as needed

• Assist with the ordering of office supplies

• Task management - ability to efficiently organize and carry out miscellaneous tasks assigned to you

Skills:

• Proficient in Microsoft Office (Word, Excel, and Outlook)

• Adobe e-sign experience a plus

• CRM software experience a plus but not necessary - we are willing to train

• Experience Submitting Permit Applications a plus, but not required

• Construction/Landscaping knowledge a plus, but not required

• Typing skills

• Attention to detail and accuracy in data entry and record-keeping

• Ability to solve problems and manage time effectively

• Ability to work independently and as part of a team

• Ability to work in a fast-pasted environment, maintaining a positive attitude

• Organizational and multi-tasking skills are essential

• Flexibility to adapt to changing priorities and deadlines

• Dependable

• Willingness to learn

Please send resume with cover letter including salary requirements.

This company is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual’s race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline and termination.

We are not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at our Company via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from our HR/Recruitment will be deemed the sole property of our Company. No fee will be paid in the event the candidate is hired by us as a result of the referral or through other means.

Job Type: Full-time

Schedule:

• Monday to Friday

Work Location: In person