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Form of work
Salary(Regular, Non-Exempt)
Starting Salary Range: $18.62 - $22.34/hour, DOQ Closing Date: Open Until Filled
Shift/Workdays and Hours: Monday - Friday
How to apply: Using the “apply now” button on this page, please complete the required online application, upload a resume and a list of three professional references with full contact information. For general questions about the position, contact Unique Hiram at (785) 587-2447 or hr@cityofmhk.com.
The City of Manhattan values diversity and draws strength from the diversity of the team. The City is committed to providing opportunities for all employees to succeed by creating a diverse and inclusive work environment. The City is always seeking qualified Minority, Veteran, Women and Disabled applicants to fill available employment vacancies. The City of Manhattan is an Equal Opportunity Employer.Summary/Objective
Contributes to the effectiveness of the department by performing administrative and clerical services. Ensures all word-processing, filing, and clerical responsibilities are completed within the time limits and in the manner prescribed. Contributes to public awareness of programs and policies. Ensures all the daily operations are completed by serving as the direct line of customer service.
Essential Functions
Performs administrative and clerical functions; assists with general daily operation of the office as required.
- Provides customer service by answering phones, conveying messages, greeting clients and determining need(s), and responding to verbal, written and electronic communications.
- Serves as initial point of contact for the department responding to routine inquiries and, when necessary, directing inquiries to the appropriate team member.
- Receives and records requests for services or registrations. (Processes all KS One Call locate requests received in Public Works)
- Assists with maintaining accurate and up-to-date records, databases, and filing systems related to department operations, client information, and administrative documents.
- Prepare meeting agendas, attend meetings to record minutes, and prepare and distribute meeting materials to the public in compliance with Kansas Open Meetings Act.
- Assists onboarding Department seasonal employees
- Performs accounts payable and accounts receivable duties. May also prepare work authorizations, update project website , and assist with contract documentation books.
- Assists with maintaining logs of work and materials used by the department crews.
- Prepares and maintains reports and correspondence.
- Creates and proofreads documents as requested.
- Maintains and updates departmental information on City’s website.
- Ensures compliancy with all applicable regulations, policies, and procedures in all duties.
- Attends meetings and trainings as required.
- Other duties as assigned.
Additional Qualifications
- Strong written and verbal communication skill, active listening skills, effective organizational skills, detail-oriented, and time management skills.
Required Education and Experience
- High school graduate or GED.
- One (1) year of experience.
- Valid driver’s license.
Preferred Education and Experience
- One (1) year of college or technical school.
- Three (3) years of experience.
