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Form of workJob Description
Full Time Mon-Fri 8:00am -5:00pm
Job Summary
The Choice Health Management Services Administrative Assistant assists the organization with all administrative duties as outlined below and will provide administrative support to ensure efficient operation of the office.
General Responsibilities
Answers phones, directs calls and takes messages.
Refers to directory to ascertain the number of the person requested.
Completes clerical work for administrative and office personnel.
Opens, delivers, and forwards mail.
Greets visitors, ensures sign-in process is followed, and directs guests to desired destination.
Orders office supplies.
Assembles materials for reports and questionnaires.
Records appointments and meetings for administrative staff.
Monitors postage meter. Stuffs envelopes and mails them. Takes mail to post office, buys stamps, and picks-up mail.
Arranges for service of office equipment.
Maintains driver and vehicle listings.
Completes audits as assigned.
Types, scans, organizes, and files documents.
Facilitates Employee of the Month program.
Makes reservations as needed.
Orders food for events as needed.
Performs any miscellaneous work assignments as may be required.
Education/Qualifications
High school diploma or equivalent required.
Demonstrates attention to detail in work.
Demonstrates effective communication skills, both verbal and written.
Must be organized, detail conscious and accurate.
Must be tactful, but persistent in the performance of duties.
Must be capable of working without continuous supervision and guidance.
4. Experience
Minimum one (1) year experience in an administrative position required.
Demonstrated computer skills are necessary for this position. Must be able to demonstrate proficiency with Microsoft Office products including, excel, word and email.
Essential Functions
Every effort has been made to make your job description as complete as possible. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position.
Residents Rights, Compliance, and Safety
Knows and respects patient rights.
Ensures protected health information (PHI) and personally identifiable information (PII) is kept confidential. Reports any known or suspected incidents of unauthorized access.
Reports all allegations of patient abuse, neglect and/or misappropriation of property.
Reports complaints to appropriate parties for follow-up.
Follows established safety policies and procedures.
Staff Development
Attends and participates in scheduled in-service training, educational classes, and meetings. Completes assigned Relias training.
Physical Demands
Work is primarily light in nature, with lifting 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds; standing, walking, talking, hearing, reaching, handling, and fingering.
Travel
N/A
Working Environment/Conditions
Primarily inside in well-lighted, well-ventilated areas. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Principal Contacts
Works with facility staff, office staff, families, visitors, and vendors.
General Requirements
Must be able to execute the terms and conditions set forth in the Employee Handbook and Code of Conduct including, but not limited to:
Works in a safety-conscious manner, which ensures that safe work practices are used in order not to pose a risk to self or others in the workplace. Reports any safety violations or hazards to supervisor.
Complies with company policies and procedures and local, state, and federal regulations.
Adheres to policy on Drug-Free Workplace.
Interacts in a tactful, diplomatic, and professional manner.
Maintains a dependable attendance record and adheres to standards of cleanliness, grooming, hygiene, and dress code.
Takes positive action to ensure equal opportunity in the conduct of all business activities without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, citizenship, veteran status, or any other legally protected category.
Other Duties and Acknowledgements
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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