Administrative Assistant, Front Desk Reception

WE ARE

Boston-based property management firm dedicated to providing detail-focused services to our clients. Located in the Back Bay, we manage a wide array of clients and provide an expansive range of services from daily property operations to large-scale replacement and maintenance projects.

With over 10 years in business, our goal is to provide the best opportunities for our clients, team members, customers, and communities. We understand the importance of our customers and strive to develop a highly motivated, world-class workforce committed to meeting their needs.

Our work environment includes:

• modern office setting
• growth opportunities
• business casual work attire
• hands-on training
• strong team-driven ethos

THE BASICS

• Type: Full-time
• Where: Copley Square
• Pay: From $19.00 per hour
• Schedule: 8:30am-5:00pm, Monday to Friday

YOU ARE

We are seeking an energetic, motivated, multitasking Administrative Assistant eager to join a team. This role includes answering phones, assisting clients, data processing, and filing. Successful candidates have a willingness to learn and grow with an open, dynamic, strong, and cohesive team.

The ideal candidate is:

• collaborative
• customer focused
• critical thinker
• dependable
• organized
• outcome oriented
• proactive
• resourceful
• self motivated

The ideal candidate has:

• general understanding of administrative procedures/systems
• excellent customer service, verbal, and written communication skills
• friendly, professional demeanor and good telephone communication etiquette
• organizational skills with the ability to prioritize tasks effectively
• strong attention to detail and accuracy in all work tasks

The ideal candidate can:

• handle complex and confidential situations and requests
• hold yourself and the team accountable
• learn basic new systems
• manage multiple projects with little supervision
• multitask in a fast-paced environment
• stay level-headed during moments of stress
• think outside the box

YOU WILL

• Receive and provide general support by fielding telephone calls and emails, dispatching appropriately and directly assisting with inquiries.
• Provide general administrative support such as mailing, scanning, copying, filing, data entry, data mining, meeting and appointment coordination, and calendar management.
• Manage the company office by overseeing inventory and resources such as supplies, equipment, furniture, service providers, and maintaining an organized space.
• Prepare and modify documents including correspondence, reports, drafts, meeting materials, presentations, memos and emails.
• Help with personal assistant duties for company executives if needed, support other departments as required, and additional tasks as requested.

YOU MUST HAVE

• High school diploma or equivalent.
• Proficiency in computer use including Microsoft Suite.
• Ability to maintain professionalism and a positive service attitude at all times.
• Exceptional customer service and interpersonal skills.
• Strong sense of urgency and problem solving skills.
• Meticulous attention to detail and excellent organizational skills.
• Capability to handle multiple tasks with superb accuracy and achieve deadlines under pressure.

ALSO COOL

• Previous experience in processing accounts payable is a positive.
• Some college coursework or business vocational school education is helpful.
• Previous experience in a property management environment preferred but not required.
• Bilingual/Spanish/Portuguese/Mandarin is a plus.

YOU GET

We offer competitive and attractive compensation packages. Salary depends on skills and experience. Benefits begin accruing on day one.

Excellent health coverage, workflow flexibility, generous time off plans include:

• Vacation PTO
• Personal PTO
• Holiday PTO
• Cost-sharing medical, dental, and vision plan options
• Employer-paid disability and life insurance plans
• Parental leave plans
• 401(k) retirement plan with employer match

Job Type: Full-time

Pay: From $19.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Work Location: In person