Address
Form of workPOSITION SUMMARY:
The Administrative Assistant is responsible for supporting the work of the Domestic Violence and Sexual Assault Unit (18.75 hours/week) and handling all administrative responsibilities related to cases arising out of the Franklin Juvenile Courts (18.75 hours/week).
DUTIES & RESPONSIBILILTIES:
DOMESTIC VIOLENCE AND SEXUAL ASSAULT UNIT - Supervisor: Director of Domestic and Sexual Violence Projects
• Assist with communication and preparation for all unit meetings;
• Collect meeting attendance and distribute meeting minutes;
• Review DVIP Information Sheets and input data into Access Data Program;
• Collect data sheets and input data into Access Data Program;
• Create reports for DVIP and HRT grant progress reports and grant applications;
• Review case information for new high-risk offender referrals;
• Prepare layout and design of law enforcement newsletter, assist in writing sections, and collect articles/information as assigned by Director of Projects;
• Provide administrative support as needed for DVIP Coordinator and High-Risk Team;
• Complete ongoing maintenance and updates of current unit brochures and outreach materials;
• Assist with outreach events organized by DA's Task Force on Domestic & Sexual Violence;
• Provide administrative support for outreach programs;
• Assist Director of Projects in any grant application, and
• Perform other tasks as they arise such as order supplies, troubleshoot equipment problems, and update email lists.
FRANKLIN JUVENILE COURT ADMINISTRATION - Supervisor: District Court Administrative Supervisor
• Initiate, modify, update, and dispose of juvenile cases within DAMION;
• Request, organize, categorize and produce/deliver discovery to defense counsel for juvenile court cases;
• Participate in DAMION user group meetings;
• Provide assistance as needed to Franklin District Court Administrators; and
• Perform any other administrative duties as requested by the Juvenile Justice Unit Chief and Director of Operations.
Qualifications:
• Associate's degree
• Highly organized
• Ability to multi-task
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software applications
• Ability to communicate clearly, effectively, and patiently in-person and on the phone to a diverse population
• Must be able to demonstrate professional discretion and maintain confidentiality at all times
• Bilingual Spanish fluency strongly preferred.
The Administrative Assistant is responsible for supporting the work of the Domestic Violence and Sexual Assault Unit (18.75 hours/week) and handling all administrative responsibilities related to cases arising out of the Franklin Juvenile Courts (18.75 hours/week).
DUTIES & RESPONSIBILILTIES:
DOMESTIC VIOLENCE AND SEXUAL ASSAULT UNIT - Supervisor: Director of Domestic and Sexual Violence Projects
• Assist with communication and preparation for all unit meetings;
• Collect meeting attendance and distribute meeting minutes;
• Review DVIP Information Sheets and input data into Access Data Program;
• Collect data sheets and input data into Access Data Program;
• Create reports for DVIP and HRT grant progress reports and grant applications;
• Review case information for new high-risk offender referrals;
• Prepare layout and design of law enforcement newsletter, assist in writing sections, and collect articles/information as assigned by Director of Projects;
• Provide administrative support as needed for DVIP Coordinator and High-Risk Team;
• Complete ongoing maintenance and updates of current unit brochures and outreach materials;
• Assist with outreach events organized by DA's Task Force on Domestic & Sexual Violence;
• Provide administrative support for outreach programs;
• Assist Director of Projects in any grant application, and
• Perform other tasks as they arise such as order supplies, troubleshoot equipment problems, and update email lists.
FRANKLIN JUVENILE COURT ADMINISTRATION - Supervisor: District Court Administrative Supervisor
• Initiate, modify, update, and dispose of juvenile cases within DAMION;
• Request, organize, categorize and produce/deliver discovery to defense counsel for juvenile court cases;
• Participate in DAMION user group meetings;
• Provide assistance as needed to Franklin District Court Administrators; and
• Perform any other administrative duties as requested by the Juvenile Justice Unit Chief and Director of Operations.
Qualifications:
• Associate's degree
• Highly organized
• Ability to multi-task
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software applications
• Ability to communicate clearly, effectively, and patiently in-person and on the phone to a diverse population
• Must be able to demonstrate professional discretion and maintain confidentiality at all times
• Bilingual Spanish fluency strongly preferred.
