Administrative Assistant - Construction Accounting And Billing

Johnston Enterprises, a trailblazer in the construction industry, is expanding rapidly. We are in search of an exceptional Construction Administrative Assistant, whom we like to call our in-house Rockstar, specializing in billing and accounting. Your role will be instrumental in fortifying our administrative functions and contributing to our sustained growth. We pride ourselves on delivering premier construction services and repair solutions to our clients across the nation.

To be successful in this role, you should have construction billing and bookkeeping experience, excellent organizational skills, and the ability to prioritize tasks and meet deadlines. Below is an outline of the duties and responsibilities of the Administrative Department along with the skills needed to thrive in this role.

Essential Duties and Responsibilities:

• Review completed projects and assemble billing packages.
• Review and approve/deny employee spend accounts.
• Organize and maintain electronic and paper project filing system on a daily basis.
• Review and approve employee documentation for company compliance.
• Review subcontractor documentation for compliance with company policy and insurance requirements.
• Review and approve/deny contractor billing submissions.
• Use computers to generate a variety of reports.
• Schedule appointments as necessary i.e. physicals, training, etc.
• Perform general office duties such as ordering supplies, mail, reception, etc.
• Perform other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Must have prior construction billing/invoicing experience.
• Must have prior construction administration experience.
• Must have strong organization, time management, and communication skills.
• The ability to self-motivate, manage multiple priorities under time constraints, adapt to change, and multitask are essential for this position.
• Have the ability to work effectively as a team player or independently.
• Ability to deal effectively, tactfully, and professionally with a wide variety of individuals in person, via telephone, and in writing.
• High level of accuracy and attention to detail.
• 2+ years of experience with QuickBooks. Contractor edition a plus.
• Candidate must have excellent Microsoft Office skills. If you are not proficient in outlook, word, and excel please do not apply for this position.
• Maintain a clean, neat, and professional appearance.
• Have a valid driver’s license.

Job Benefits

• Competitive pay.
• Ability to earn up to 56 hours of flexible PTO per year, with rollover available.
• 56 hours of additional Holiday PTO available, for a total of 112 hours of PTO.
• Premium Health Insurance available (Currently through United Health Care)
• Supplemental Insurance options are available through Aflac.
• Retirement plan, with company match, available at 1 year.
• Fast paced but casual working environment.

Job Type: Full-time

Pay: $21.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Experience:

• construction administration: 2 years (Required)
• construction billing: 1 year (Required)

Work Location: In person