Administrative Assistant - Board Of Supervisors

Salary : $45,008.78 - $65,186.13 Annually
Location : Nevada, IA
Job Type: Full-Time
Job Number: AA-BOS - FTE 11.23
Department:Board of Supervisors
Opening Date: 11/01/2023
Closing Date: Continuous
Summary Description
This position provides administrative support for the Board of Supervisors Office and performs related administrative, secretarial, and customer service duties, including providing support for the Analysis of Social Services Evaluation Team (ASSET), boards, commissions, and similar processes.
Story County will be accepting applications for the Administrative Assistant until the position is filled. Applications are currently being reviewed to move forward in the interview process.
Job Duties/Responsibilities

• Provides administrative support for ASSET; enters claims into database, makes copies, and distributes and files related documents; adds new services and related budget amounts; updates and mails contracts; adds signed contracts to Board of Supervisors agenda; reconciles monthly; maintains ASSET database.
• Processes a variety of claims for payment.
• Sorts and distributes incoming mail.
• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.
• Maintains inventory of office supplies; makes purchases as needed.
• Maintains office equipment; manages office maintenance related requests.
• Coordinates reservations for conference rooms.
• Posts items for Board of Supervisors agenda as directed.
• Creates and updates spreadsheets as directed.
• Posts weekly calendar for Board of Supervisors; posts monthly calendar for public meeting room.
• Assists in managing membership of county boards and commissions; maintains members terms of services; contacts potential members for interviews, etc.
• Maintains and files certificates of insurance.
• Creates labels for employee files.
• Collaborates with other office staff as appropriate to ensure the accuracy of completed work.
• Performs various clerical duties for Board of Supervisor's office including but not limited to data entry, preparing written correspondence, letters and mailings, and proofreading various written materials.
• Attends meetings to monitor zoom and/or take minutes as assigned.
• Performs related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of modern office policies and procedures.
• Knowledge of customer service principles and practices.
• Knowledge of data entry and database management principles.
• Skill in the use of computers and job-related software programs.
• Skill in the operation of modern office equipment.
• Skill in oral and written communication.
• Skill in problem solving.
• Skill in prioritizing and scheduling work.

Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

E-VERIFY PROCESS: Story County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered a position with Story County must complete Section 1 of Form I-9 along with the required proof of their right to work in the United States and proof of their identity. Please be prepared to provide required documents on the first day of employment. For additional information regarding acceptable documents for this purpose, please contact Human Resources at 515-382-7200 or go to the US Citizenship and Immigration Services web page at:.
Physical & Environmental Characteristics

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light (24 pounds or less) objects.
• The work is typically performed in an office.

Story County offers a comprehensive benefits package for employees regularly working 30 hours or more per week. Benefits are pro-rated for employees working between 30-39 hours per week. The benefits available include vacation, sick leave, family sick leave, life insurance and AD&D, short-term disability, long-term disability, health and dental insurance, vision insurance, flexible spending accounts, retirement and an employee assistance program. Benefits may vary dependent on employment status and bargaining unit status.
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List the software you are proficient in, and provide examples of how you use it.
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Describe the time management tools you use and how you use them.
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Could you provide examples of how you have taken initiative in your previous jobs?
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Describe the biggest, most complex project you have handled and the outcome.
Required Question