Administrative Assistant - Athletics

12-month position
Hours: 7:30 a.m. to 4:00 p.m.
Paid health benefits for employee
QUALIFICATIONS:

1. Proficiency in typing, spelling, grammar, proofreading and composition.
2. Working knowledge of basic office procedures and the operation of office equipment, machines, computer experience and bookkeeping.
3. Experience as a secretary required.
4. Ability to work as a team and communicate positively with supervisors, office co-workers, teachers, administrators and applicants.
5. High school diploma or equivalent.

REPORTS TO: Athletic Director
SUPERVISES: N/A
JOB OVERVIEW: The Athletic Secretary assists the Athletic Director with the daily tasks necessary to operate and grow a successful athletic program.
RESPONSIBILTIES

• Assists in preparing athletic grade eligibility.
• Sells reserve tickets.
• Assists in placement of workers for athletic events.
• Assists in overseeing financial transactions for the athletic department.
• Assist with tickets and beginning change for all athletic events.
• Assists in arranging venues for athletic events.
• Assists coaches with communication, as needed.
• Assists in collecting rosters, end-of-season records, scores and inventories from varsity sports.
• Coordinates letter program for sports.
• Assists in confirming all athletic event dates and officials.
• Responsible for athletic web page. (posting news, schedules, cancellations, etc.)
• Assists in coordinating all passes for CCOSA and OSSAA and memberships for OCA
• Assists in updating athletic handbook and policy publications.
• Answers athletic department phone calls and take messages, as well as clerical duties.
• Assists in arranging transportation for sports.
• Other duties as assigned.

OTHER RESPONSIBILITIES

• Follows all district policies and state and federal laws;
• Works effectively with staff, students and public;
• Makes independent decisions, when appropriate;
• Organizes tasks, set priorities and meet deadlines, manage multiple tasks;
• Demonstrates good judgment and good problem-solving skills;
• Responds appropriately to evaluation and changes in the work setting.

TERMS OF EMPLOYMENT: 240-Day Contract - Non-Exempt
PHYSICAL REQUIREMENTS:

1. Sit or stand for long periods of time
2. Speak, hear, see, stand and walk
3. Stoop, kneel, crouch, and reach overhead
4. Occasionally lift and/or move up to 25 pounds
5. Manipulate, handle, feel, and control items or equipment

EVALUATION: In accordance with Board Policy and appropriate procedural regulations. Superintendent or designee responsible for completing the evaluation.
SALARY RANGE: Schedule as determined by the EPS Support Negotiated Contract
BENEFITS: This position includes fully-funded health insurance for the employee that may be waived for additional salary, if preferred.
The Responsibilities and Physical Requirements listed above represent a summary of the essential functions of the job, which the incumbent must be able to perform either with or without reasonable accommodation. This job description does not necessarily include all activities that the incumbent may be asked to perform. Additional responsibilities, tasks, and other duties may be assigned as needed. As an equal opportunity employer, Enid Public Schools will make reasonable accommodations to enable individuals with disabilities the ability to perform their job duties/functions.