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Form of workPosition Title:
Administrative Assistant - Anesthesia
Department:
OUHP OUP Department
Job Description:
General Description: Independently performs advanced-level administrative support duties that are varied, often highly complex including conducting research and computation, managing office procedures, and assisting in budget preparation. Coordinates and carries out special projects, report preparation, and research. May coordinate payroll and assist new employees. May lead or supervise administrative support/clerical staff.
Essential Responsibilities:
Education: None required. Bachelor's degree preferred
Experience: None required. 3 or more years of administrative support related experience preferred.
OR equivalent combination of education and experience.
Licensure/Certifications/Registrations Required: None required.
Knowledge, Skills & Abilities:
Current OU Health Employees - Please click HERE to login.
OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.
Administrative Assistant - Anesthesia
Department:
OUHP OUP Department
Job Description:
General Description: Independently performs advanced-level administrative support duties that are varied, often highly complex including conducting research and computation, managing office procedures, and assisting in budget preparation. Coordinates and carries out special projects, report preparation, and research. May coordinate payroll and assist new employees. May lead or supervise administrative support/clerical staff.
Essential Responsibilities:
- Office Management. Assesses office procedures and makes necessary changes in order to improve office functioning. May assist in personnel selection of the clerical staff. May assume responsibility for training, assigning, and checking work of subordinates. Performs administrative and secretarial support duties. Routes calls to appropriate personnel. Receives incoming calls for office personnel and records messages or responds to caller with routing information. Serves as a contact person for other employees or the outside public. Communicates with internal and external offices to obtain or share information. Pays and balances departmental bills. Ensures administrative details are completed. Makes travel arrangements.
- Payroll Coordination. May act as the payroll coordinator for the department or assists the payroll coordinator. Collects time sheets, enters data into Payroll system, and tracks leaves.
- Personnel Coordination. Completes all new employee paperwork and ensures accuracy. Contacts various departments to request information, secure computer access, ID badges, and department key(s). Opens and monitors positions in Payroll system. Tracks training of new employees. Works with Human Resources Department on various issues.
- Project Coordination. Coordinates and carries out projects or assignments requiring initiative, independent action and specialized knowledge or expertise. May include counseling students, event planning, producing in-house publications, performing public relations functions, etc.
- Report Preparation. Independently develops original drafts of materials using specialized knowledge. May assist physician in the preparation of reports or packets of information.
- Information Distribution. Provides information or counseling to students, employees, or the outside public. Independently responds to a variety of surveys, questionnaires and other requests for information. May help distribute mail, newsletters to department.
- File Maintenance. Creates and maintains patient records, reports, and files. Maintains office files that may be of a confidential nature such as personnel information and/or payroll files.
- Typing/ Correspondence. Types and proofreads letters, manuscripts, lectures, grant proposals, medical information, etc. Transcribes, copies, and distributes patient notes and letters. Takes minutes at various meetings. Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor or physician. Drafts replies to such correspondence with minimal instruction
- Performs other duties as assigned.
Education: None required. Bachelor's degree preferred
Experience: None required. 3 or more years of administrative support related experience preferred.
OR equivalent combination of education and experience.
Licensure/Certifications/Registrations Required: None required.
Knowledge, Skills & Abilities:
- Excellent verbal and written communication skills
- Proficient with the use of Microsoft Office tools
- Strong customer service skills
- Excellent organizational skills
- Knowledge of office procedures and equipment.
- Will need good interpersonal skills for interaction with employees, clients and customers.
- Ability to maintain and handle confidential information appropriately.
- Typing/keyboarding skills sufficient to meet the requirements of the position.
Current OU Health Employees - Please click HERE to login.
OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.
