Administrative Assistant

Job Overview

We are seeking an Administrative Assistant to join a fast-growing, congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relations.

Project work – Impact Technologies, LLC contracts with a range of Carolina-based clients to conceive, design and install professional low-voltage systems, including audio, video, lighting, security, and networking.

Administrative Assistant’s role – an Administrative Assistant is a support specialist who is responsible for managing and distributing clear and concise information among co-workers and providing administrative support to ensure efficient operation of the office.

Administrative Assistant’s fit into the organization – the Administrative Assistant supports the center of the information flow and structure of Impact Technologies project work by maintaining the company’s project records and information standards.

Responsibilities and Duties

• Provides administrative support to ensure efficient office operations
• Coordinates logistics for meetings, including room setup and catering
• Researches, compiles, and summarizes information for reports or presentations
• Ensures that deadlines are met and adapts to changing priorities
• Works closely with other staff and supports colleagues as needed

Day-to-Day Activities

• Maintains physical and digital filing systems
• Inputs and updates information in databases and spreadsheets
• Answers phone calls and directs callers to appropriate personnel
• Assists clients and other visitors

Qualifications and Skills

• High School Diploma or GED
• Past administrative experience or tenure in an office setting

Job Skills

• Digital literacy and research skills, with the ability to analyze information reliability
• Computer proficiency
• Microsoft Office proficiency
• Critical thinking
• Time management and multitasking
• Data entry and management

Personal Characteristics

• Professionalism – reliability, punctuality, hygiene, diligence, and enthusiasm
• Team Skills – communication, listening, organization and planning, and conflict management
• Background - criminal background check, motor vehicle review, and drug test prior to start

Certifications and Licenses

• Current NC Driver’s License

Other Requirements

• Current smartphone plan
• Personal transportation daily to and from Impact Technologies offices

*Exceptions and accommodations may be made for candidates demonstrating potential.

Work hours – M-F 8:30am-5pm with occasional evenings

Benefits

• Medical, dental, and vision health plans (after preliminary 90-day period)
• Paid Time Off (PTO) – holidays, vacation, sick leave, and personal time

Job Type: Full-time

Pay: $32,000.00 - $35,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Weekends as needed

Work Location: Hybrid remote in Concord, NC 28027