Administrative Assistant

Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo.  NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. 

Nippon Express U.S.A., Inc. (“NEU”) was incorporated in New York in 1962 as a fully owned subsidiary of NX.  NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock.  NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees.  NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world.

• The position will support the Regional Administration department.  Main tasks include but not limited to:

  • Provide general support for offices throughout the West coast. Offices are located from Seattle, WA to San Diego, CA.
  • Prepare various vendors' invoices for payment.
  • Register company vehicles to DMV and renew them.
  • Contact office managers to gather information, summarize & submit the report.
  • Collect company vehicle use log and make report.
  • Arrange maintenance of the facility and vehicle.
  • Work with Head Office (in Chicago) for Tax payment, Insurance, Fixed Asset, Building Lease etc.
  • Assist rotational staff management change who are assigned from company's Headquarters based in Japan.
  • Prepare for VIP guests visit.
  • Work with management to set yearly budget.
  • Documents, records and reports all discrepancies to include missed deadlines.
  • Work professionally and effectively with office and warehouse staff to achieve target goals.
  • Develop and maintain positive and safe working relationships with management and all co-workers.
  • Assist all locations to comply with internal and external regulations.
  • Handle other job assignments as determined by the Department Supervisor, Manager and Vice President.
  • Work closely with the Administration Assistant Genearl Manager and Regional Vice President
  • General business support function as assigned.
  • Hourly Range $20-26

• Bilingual English / Japanese is Required
• Good verbal & written Japanese communication skills 
• Good verbal, written and presentation skills including the ability to communicate complex solutions and findings
• Ability to multi-task and handle quickly changing priorities.
• Must be a team player.
• Excellent comprehension to instruction and on-the-job training.
• Research and problem-solving ability.
• Travel to other nearby offices in greater LA area required

• High school diploma or equivalency certificate or significant or relevant or appropriate working experience

• At least one year experience in an Administrative or similar role

• This position requires working 100% onsite.  Telecommuting is not offered

Nippon Express offers a generous Employee Benefits Package including:

• Medical, Dental, and Vision beginning the 1st of the month after 30 days.
• 401k with a company match
• Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more.
• Generous Vacation and Sick time.

Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.