Administrative Assistant

Job Description:

We are currently seeking a reliable, professional, and bilingual (English/Spanish) Administrative Assistant to join our team at our Rancho Mirage Immigration Law Office. As the first point of contact for our company, you will play a crucial role in providing excellent customer service and ensuring smooth office operations.

Responsibilities:

• Answer and direct phone calls using a multi-line phone system in a professional and courteous manner.
• Schedule appointments and manage the appointment calendar effectively.
• Greet clients upon arrival and check them in for their appointments.
• Assist clients with completing necessary forms and paperwork.
• Maintain cleanliness and organization of the reception area.
• Perform general administrative tasks such as filing, scanning, and data entry.
• Assist Administrators and office manager in all other duties that she may need of assistance.

Requirements:

• MUST BE Fluent in both English and Spanish (spoken and written).
• MUST BE always presentable and wear office attire daily.
• MUST BE able to work Monday through Friday from 9am - 5pm.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Must have reliable transportation.
• Ability to learn and adapt quickly in a fast-paced environment.
• Must be reliable, punctual, and able to work well independently as well as part of a team.
• Attention to detail and accuracy in all tasks.
• Ability to handle sensitive information with confidentiality.

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Expected hours: No more than 40 per week

Application Question(s):

• Do you have reliable transportation?

Experience:

• Customer service: 1 year (Required)

Language:

• Spanish (Required)

Ability to Commute:

• Rancho Mirage, CA (Required)

Work Location: In person