Administrative Assistant

About Good Neighbors Global Partnership Center

Good Neighbors Global Partnership Center is a non-profit organization that facilitates collaboration among Good Neighbors offices worldwide, supporting the organization's mission of international humanitarianism. We provide central coordination and support to ensure effective program implementation and achieve impactful outcomes.

For more information, please visit our website: https://www.goodneighbors.org/

Key Responsibilities

Administrative Support:

- Provide support to the team, including answering phone calls, responding to emails, scheduling meetings, making travel arrangements, managing calendars, and event coordination.

- Draft requests for approval of administrative, operational, and office expenses, ensuring accuracy and adherence to budgetary guidelines.

- Prepare disbursement vouchers for approved expenses or set up autopay systems, ensuring timely payment and accurate record-keeping.

- General administrative duties including communications, managing mailings, preparing reports, and maintaining appropriate filing systems.

- Manage office operations duties including ordering supplies, troubleshooting technology problems, and coordinating with outside vendors for service/repairs.

- Provide support to the Board of Directors, including meeting scheduling and distributing board materials.

- Handle registration and required filings with federal, state, county, and city authorities, ensuring compliance with relevant regulations and deadlines.

- Special projects and other tasks as assigned.

Property Management:

- Assist in maintaining accurate records of property-related documents, including leases, contracts, and maintenance reports.

- Monitor lease agreements and ensure contract compliance, facilitating renewals or modifications as necessary.

- Monitor and track tenant payments, ensuring timely receipt and accurate recording of rent and other fees

- Follow up on outstanding payments or delinquencies, communicating with tenants to resolve any issues promptly and diplomatically.

- Coordinate with accounting departments to reconcile tenant accounts and address any discrepancies.

- Generate and distribute rent statements to tenants as required, maintaining transparency and accountability in financial transactions.

- Collaborate with vendors, contractors, and service providers to ensure efficient property operations.

- Handle tenant inquiries, requests, and concerns in a timely and professional manner.

- Coordinate and schedule property maintenance, repairs, and inspections regularly and as needed.

- Manage property tax filings, insurance documentation, and other regulatory requirements.

- Assist in financial analysis and budget planning for property-related expenses.

- Collaborate with legal counsel or other professionals for any issue related to property management.

- Special projects and other tasks as assigned.

Qualifications and Competencies

· Entry-level

· 1+ years of related experience is plus

· Proficiency in MS Office and related software

· Bachelor’s degree in related field preferred

· Proficiency in Korean and English preferred

· Strong organizational and time management skills

Benefits:

- Meal reimbursement: $15 per day for lunch (up to 2 times a week)

- Paid Sick Leave

· Location: Tustin, California

Job Type: Part-time

Pay: $18.00 - $21.00 per hour

Expected hours: 16 per week

Schedule:

• 4 hour shift
• 8 hour shift

Application Question(s):

• This is a part-time position. What days and times are you available to work during the week?

Education:

• Associate (Required)

Language:

• Korean (Required)

Ability to Relocate:

• Irvine, CA: Relocate before starting work (Required)

Work Location: In person