Administrative Assistant

Administrative Assistant

We are a premier site construction company that has been in business for 33 years, having worked on several high profile local projects. Our ideal candidate will be highly motivated, competent in prioritizing and working with minimal supervision. Have ability to multi-task and meet deadlines in a timely manner, while maintaining a professional and friendly personal.

Duties:

Project administration including preparation of construction subcontract agreements, change orders, and lien waivers.

Accounts Payable - review, analyze & input invoices from vendors and subcontractors into accounting software. Assist with the preparation of checks and payments to vendors.

Support accounting procedures (A/P, Payroll)

Maintain subcontractor certificates of insurance in document management system.

Work with estimating department to facilitate email invitations to bid, prepare bid forms, bonding and insurance requirements.

Managing special projects as required

Manage phone calls and correspondence (e-mail, letters, packages etc.)

Coordinate IT vendors, office equipment contracts etc.

Track stock of office supplies and place orders when necessary

Assist colleagues whenever necessary

Skills/Qualifications:

Proficient in computer skills, common business applications, including email, Microsoft

Excel/Word, Adobe, and accounting software.

Proven experience as office assistant or relevant role

Familiarity with office management procedures and basic accounting principles

Ability to multi-task and work within a fast pace environment.

Capability to maintain organization and structure.

Job Types: Full-time, In-Person

Benefits:

 401K with employer match

 Long Term Disability

 Paid Time Off

 Health Insurance monthly allowance

 Life Insurance

 Holidays

 Profit Sharing

Experience/Qualifications:

 High School Diploma (Required)

 Office: 2-3 years office or clerical experience (Preferred) or college degree in accounting.

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person