Administrative Assistant

Responsibilities

• Perform general administrative tasks such as answering phone calls, emails, inquiries, scheduling appointments, and managing calendars.
• Coordinate and organize meetings, conferences, and events, including making travel arrangements and preparing meeting materials.
• Assist with project coordination by tracking progress, updating project documentation, and communicating with team members.
• Maintain office supplies inventory and place orders when necessary.
• File and organize documents, both physical and electronic. - Provide administrative support to various departments as needed.
• Transcribe meeting minutes and other important documents accurately.
• Ensure efficient workflow within the office.
• Maintain filing systems and databases

Requirements:

• Fluent in Arabic (Spoken)
• Proven experience as an Administrative Assistant or in a similar role
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite

Skills:

• Event planning: Experience in organizing and coordinating events, such as conferences or workshops.
• Phone systems: Proficient in operating multi-line phone systems and handling incoming calls professionally.
• Front desk: Ability to greet visitors, direct them to the appropriate person or department, and provide excellent customer service.
• Project coordination: Strong organizational skills to manage multiple projects simultaneously and ensure timely completion.
• File management: Knowledge of proper filing systems and ability to maintain organized physical and digital files.
• Administrative tasks: Proficiency in performing various administrative tasks, such as data entry, correspondence drafting, and email management.
• Personal assistant: Willingness to provide support to executives or managers by managing their schedules, arranging travel plans, and handling confidential information.
• Clerical skills: Ability to perform clerical duties such as photocopying, scanning documents, and sorting mail.
• Transcription: Accurate typing skills to transcribe audio recordings or handwritten notes into written documents.

This is an excellent opportunity for a detail-oriented individual with strong organizational skills. The successful candidate will have the ability to multitask effectively in a fast-paced environment. If you are a proactive problem solver with excellent communication skills, we would love to hear from you. Please note that this is a sample job description and the actual duties and responsibilities may vary based on the specific needs of the company.

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Expected hours: 80 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person