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SalaryThe Administrative Assistant relieves administration and direct line staff of clerical work and minor administrative and business functions. Maintains a positive working presentation and relationship with the public/community that promotes a positive agency image, adheres to and promotes the philosophy and mission of the company by performing the following duties.
Duties & Responsibilities:
Ensures effective communication across multiple worksites to help facilitate day-to-day business matters.
Responds promptly to incoming guests as appropriate.
Answers telephone and provides information/assistance or routes call to appropriate staff member.
Takes telephone or visitor messages and delivers to appropriate individual.
Operates standard office equipment efficiently to include computer, printer, photocopy and fax machine.
Assists with program data entry as requested by management.
Monitors inventory of office supplies and places orders as needed.
Maintains master forms designed to enhance efficient office operations by applying knowledge of software applications.
Maintains an updated and accurate calendar as well as schedules appointments and office meetings as requested.
Opens, date stamps and sorts and distributes mail; prepares outgoing mail.
Assists program staff with reasonable requested tasks.
Education/Experience:
Associate’s Degree in related field and/or two years’ experience in an office or assistant position preferred.
Minimum of two years' experience in an office or assistant position strongly preferred.
Working knowledge of Microsoft Office Suite, Google Suite, internet and cloud-based software preferred.
