Administrative Assistant

Are you interested in making a difference within an office setting? If so, Federation Early Learning Services (FELS) is the right place for you! We are looking for an Administrative Assistant for the Paley Early Learning Center which is located in Philadelphia.

Key Responsibilities:

· Contribute to the maintenance of a high-quality childcare program aligning with the philosophy of FELS, while adhering to state and federal requirements.

· Welcome and guide all visitors to ensure a positive work experience.

· Manage incoming telephone calls by answering, screening, and routing calls appropriately.

· Maintain lists related to in-service training, allergies, medication, and specific child needs.

· Open, review, and prioritize mail efficiently.

· Collaborate with teachers to coordinate Center special events and contribute to the organization of events.

· Provide early or late administrative coverage as necessary to support the smooth functioning of the center.

· Contribute to inventory management and assist in ordering necessary supplies.

· Perform additional duties as assigned to support the effective operation of the center.

Skills and Qualifications:

· High School Diploma or equivalent

· Minimum of three (3) years of experience in an Administrative Assistant or related role.

· Excellent oral and written communication skills, with fluency in the English language.

· Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

· Must be able to occasionally work extended hours, including evenings.

· Efficient operation of office equipment, including computers, copies, etc.

· Demonstrate good judgment and initiative in decision making.

· Manage multiple tasks, make decisions, meet deadlines, and work under pressure.

· Effective Collaboration with other professionals

Job Type: Full-time

Pay: $16.25 - $17.25 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Childcare: 1 year (Preferred)
• Office management: 1 year (Required)
• Microsoft Office: 1 year (Required)

Work Location: In person