Administrative Assistant

The Administrative Assistant is responsible for providing administrative support to the Sales and Operations Teams including but not limited to document filing, answering phones, company safety coordination, record keeping, onsite meeting facilitation and maintaining good employee relations.

POSITION DUTIES AND RESPONSIBILITIES:

• Responsible for field and customer inquiries as they come in and provides prompt and accurate responses.
• Answer incoming phone calls in a professional manner and direct appropriately. Receive, separate and distribute incoming mail and prepare outgoing mail.
• Monitor and schedule safety training and routine drug testing for field employees as project needs require.
• Collaborate with Operations Management to maintain database of field employee safety certifications.
• Ensures the completion of all activities required in securing resources (staffing, equipment, training, vehicles, etc.) in an effective and timely manner.
• Assist in research and secures the most economical travel accommodations, within established guidelines, for field team members upon request.
• Oversees the management and storage of all project and personnel documents and files. Assists manager is creating and implementing a file-organization system that works for all departments involved.
• Maintain turnkey project documents, folders, and meeting files as requested.
• Provide administrative support such as filing, data entry, and documenting meeting minutes.
• Address and resolve questions and problems whenever possible.
• Order all office supplies and maintain oversight and control over inventory and distribution of supplies.
• Assist with shipping of packages as requested.
• Other projects and event planning as assigned.

• High School Diploma/GED and/or equivalent relevant education/experience required
• 2 years of experience in administrative support role preferred.
• Must be self-directed; able to manage time and projects independently and effectively.
• Must be proficient in MS Office products.
• Must be familiar with PDF reviewer or Bluebeam REVU preferred.
• Ability to effectively communicate information and respond to questions from both internal and external customers.
• Ability to gather, analyze, and interpret detailed information.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

There is little risk of injury. Work hours are generally during normal business hours and average 40 hours a week. May require some additional hours when project demand is at high levels.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.