Administrative Assistant

Essential Job Duties

• Serves as primary initial contact for the public and department employees. Answers department telephone calls, receives and greets visitors to the department, and provides information to or refers callers and visitors to other appropriate departments or City personnel.
• Maintains department manager’s calendar and coordinates and schedules meetings as directed.
• Receives and processes receipts and invoices.
• Prepares correspondences, reports, lists, and other documents as instructed and requested by other designated office personnel.
• Performs data entry in assigned software programs.
• Coordinates and transcribes minutes for staff and various meetings. Organizes and manages multiple filing systems. Processes and distributes mail.
• Copies, packages, and distributes a variety of written materials as requested by other designated office personnel.
• Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records, and data.
• Requisitions supplies and materials for the department as requested in accordance to Purchasing Services regulations.
• Performs related work as required.

• High school diploma or equivalency and
• One (1) to three (3) years’ experience of clerical or administrative experience or
• An equivalent combination of education and/or experience
• Excellent written, verbal, and interpersonal communication skills
• Proficiency with Microsoft Office
• Ability to work collaboratively with a diverse population

Additional Information

Work Schedule:
Monday - Friday 7:30am to 4:30pm

Equal Opportunity/Affirmative Action Statement
The City of Cedar Rapids is an equal opportunity/affirmative action employer. All job applicants will receive consideration for employment free from discrimination on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history).
Applicants with Disabilities
We respect and value people with disabilities and are committed to providing a workplace culture of disability inclusion. People with disabilities are supported during the hiring process and are encouraged to apply for employment with the City of Cedar Rapids. In support of the Americans with Disabilities Act, reasonable accommodations will be provided to those in need of assistance with the application and interview process. To request an accommodation, contact the City's Human Resources department by phone at 319-286-5000 or by email at hr@cedar-rapids.org.

We offer benefits and beyond for our employees and their families!

The City of Cedar Rapids provides outstanding pay, benefits, time off, including:

• Medical co-insurance for participating providers of 90% plan / 10% employee
• Iowa Public Employee’s Retirement Pension plans (IPERS) (Download PDF reader) (Download PDF reader) with a 9.44% City contribution and 6.29% employee contribution
• 11 paid holidays per year
• Up to $3,000 per year in educational assistance
• 4 weeks of paid parental leave
• Public Service Loan Forgiveness – (The PSLF program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments while working full-time for a qualifying employer. See more info here. )
• Generous flex leave (paid-time off)
• Annual pay increases
• Typically receive annual cost of living increase depending on budget
• 100% City paid basic life insurance
• Dental, vision, long-term disability, and supplemental life insurance
• Commitment to professional development
• View our non-bargaining Choice Plan Benefits Summary (Download PDF reader)