Administrative Assistant

Seeking a motivated and reliable individual to join our Admin/Warehouse team. Our ideal candidate is self-managed, has high attention to detail, strong written and verbal communication skills, and demonstrates superb organization/time management tactics. Someone who is driven to develop and grow in their role would be ideal for this job.

Qualifications:

• ERP experience (Fishbowl highly preferred)
• Accounts Receivable/ Accounts Payable QuickBooks Online experience (highly preferred)
• Possess strong verbal and written communication skills

• Possess customer service and collaboration skills

Job Requirements Include:

• Administrative assistance at our warehouse for two separate companies- both companies operate out of one location (TPK & IAME USA WEST)

• Administrative support for Owner, Office Manager, & Warehouse Manager
• Accounts receivable/Accounts payable (invoicing, applying payments, billing, paying vendors/suppliers, contractors)

• Purchase order placement/entry & inventory management support (knowledge in Fishbowl Inventory Management Software preferred)
• Answering phones & customer emails

• Proficiency with computers and technology (testing will be done on overall knowledge)
• Print and pack proper forms, and paperwork, and prep travel bins before race events
• Schedule deliveries and arrange pickups of supplies (trophies, merchandise, etc.) for events

• Help our warehouse manager supervise logistic operations- plan, organize, facilitate, and monitor the process of receiving, shipping, and distributing engines, tires, and other go-kart parts
• Manage day-to-day operations while maintaining a clean and organized workspace
• Document, record, and inventory all incoming shipments from suppliers

• Track, maintain inventory, and assemble purchase orders
• Assist other employees with various tasks as required/run errands for the shop when necessary
• Make weekly bank runs to deposit customer payments
• Deliver excellent customer service by building and maintaining relationships

• Demonstrate the ability to successfully prioritize and organize multiple competing tasks

Skills

• Self-motivated with the ability to work with limited supervision
• Team player with a positive “can-do” attitude! Looking for motivated individuals to grow with our company
• Punctual

• Organized

• Inventory Management and/or Bookkeeping experience

• Strong Communicator (oral and written)

• Self-managed, problem solver

• Teamworking skills

• Customer service oriented

• Attentive to details

• Can use Google Sheets/Excel

• Interested in Motorsports

Benefits:

• Competitive compensations (based on experience and qualifications)

• Semi-monthly Payroll

• Paid time off/holidays

• Opportunities for advancement

Education:

• Bachelor's (Preferred but not mandatory)

Language:

• English (Required)

• Spanish(is a plus)

We look forward to hearing from you!