Administrative Assistant

The University of Mount Olive Flight School has an immediate opening for an Administrative Assistant.

Responsibilities include:

Maintain all FAA 141 certification records

· Review and file daily training course outline (TCO) sheets

· Review all dispatch sheets

· Review maintenance inspections on aircraft

· Review discrepancy forms for aircraft

· Update flight cans regularly

· Ensure all Flight Instructor records are kept to FAA standards

· Perform routine internal audits on all FAA 141 records

· Schedule all aircraft maintenance

· Maintain aircraft maintenance records

· Order needed aircraft parts/routine maintenance supplies

· Aircraft dispatch

· Maintain scheduling and maintenance software

· Communicate with students regarding their availability for flying lessons

· Schedule discovery flights

· Create students’ weekly flying and ground lessons according to their current TCO lesson or part 61 lesson

· Schedule student check rides when necessary

· Check incoming mail daily

· Answer incoming phone calls to the UMO Flight School

· Answer emails regarding flight school interest

· Create and file check requests for UMO Flight School invoices

· Reconcile UMO Flight School credit card statements monthly

· Keep all receipts to generate monthly information sheets on the statements

· Generate and file invoices for part 61 UMO Flight School students

· Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Minimum Qualifications:

· High School graduate required; Associate’s Degree or greater preferred.

· Previous Administrative Assistant experience highly preferred, experience within higher education a plus.

· Good knowledge of Microsoft Office suite (Excel, Word, PowerPoint) required.

To apply:

Submit a cover letter, resume, and a list of at least three professional references by email to: gwhaley@umo.edu. Review of applications will begin immediately and will continue until the position is filled.

The University of Mount Olive is an Equal Opportunity Employer.

University of Mount Olive is a private institution rooted in the liberal arts with defining Christian values, multiple locations, and sponsored by the Convention of Original Free Will Baptists. The University exists to provide an integrated academic experience consisting of quality educational programs, a supportive learning environment, and individual growth opportunities that promote the total development of its students intellectually, socially, and spiritually. The University serves 4,900 students at seven locations in eastern North Carolina. (www.umo.edu). The University does not grant tenure but provides promotion and sabbatical opportunities for faculty.

University of Mount Olive is accredited by the Southern Association of Colleges and Schools Commission on Colleges, Inc. (SACS COC). (1866 Southern Lane, Decatur, Georgia 30033-4097; Telephone number: (404) 679-4501 to award associate and baccalaureate degrees.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

People with a criminal record are encouraged to apply

Education:

• High school or equivalent (Required)

Experience:

• office: 2 years (Required)

Work Location: In person