Administrative Assistant

About Us:
S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.
Job Title: Administrative Assistant
Provide administrative support to the assigned branch office. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction.
Essential Duties / Responsibilities:
Include the following. Other duties may be assigned.

• Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone, route calls, and take messages when required.
• Create and modify documents such as proposals, quotes and miscellaneous correspondence.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.
• Sign for and distribute UPS/Fed Ex/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail.
• Order office supplies and monitor inventory.
• Responsible for new vendor set-up and purchasing administration.
• Receive all packing slips into ERP and scan them into DMS.
• Responsible for credit card and steel certification administration.
• Follow up with all new employees to get the appropriate completed payroll paperwork turned in before they can receive their first paycheck.
• Responsible for material purchasing and equipment tracking as needed.
• Perform basic accounting functions such as billing, accounts receivable, accounts payable.
• Issue all subcontracts and subcontract purchase orders for contract jobs and approve all subcontract invoices for payment.
• Responsible for Blue ticket orders; fabrication, material, and tools.
• Responsible for branch checking and petty cash.

Qualifications:
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education / Work Experience:

• High School Diploma or GED is required.
• 3+ years' administrative experience is required.
• Construction industry experience is a plus.

Computer Skills:

• Computer Skills: Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint).

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.