May Institute is currently seeking anAdministrative Assistantto support our Randolph, MA location.
Some of our aMAYzing Employee Benefits:
- Generous paid time off & your birthday as a holiday
- Medical, dental, and vision insurance
- Paid training and certification opportunities
- Tuition reimbursement & loan repayment assistance programs
- 403B retirement plan with employer match
Responsibilities:
- Takes Referrals for new clients, processes all related paperwork, checks and verifies insurance coverage.
- Contacts families, as needed, to update status of application and waiting list.
- Organizes and scans all clinical documentation in the appropriate section of the clinical file adhering to programmatic filing guidelines.
- Schedules, runs, and completes paperwork associated with semiannual fire drills.
- Conducts monthly checks on the AED machine and enters these checks into the web portal.
- Maintains other elements of the site's Emergency Management Plan.
- Completes and submits monthly safety checklist for site office.
- Obtains referrals from pediatricians for Early Intervention children enrolled in Mass Health PCC plans.
- Creates and maintains all Insurance based children's' clinical and discharge files.
- Prepares Family Satisfaction Survey Report.
- Provides administrative support to clinical staff as necessary.
- Prepares Intake and Parent Handbooks and maintains ample supply of necessary forms.
- Assists Director with processing and submitting reimbursements such as mileage, cell phone, etc.
- Obtains and mails medical records for Social Security Verification requests. Prints and submits payment history to accounts receivable monthly.
- Ensures compliance of HIPPA requirements.
- Completes all assigned tasks in an accurate and timely manner.
- Adheres to the May Institute Policy & Procedure which protects the privacy and security of consumer health information.
- Maintains the security of electronic media and returns media to his/her supervisor when appropriate.
- Other special projects as required or assigned.
Qualifications:
- High School Diploma or GED required.
- Two years of direct experience as an Administrative Assistant, office assistant, secretary or other clerical experience in a medical treatment setting.
- Proficiency in MS Office (Excel, Powerpoint, Word)
- Strong organizational skills with the ability to multi-task.
- Experience working with a variety of funding sources including private health insurance.
- Excellent written and verbal communication skills.
Other details
- Pay Type Hourly
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