Administrative Assistant

The primary role of the Administrative Assistant is to oversee: day-to-day operations for the corporate office, perform administrative tasks, provide support for corporate initiatives and to serve as the front line representative of the company.
This position will require a full-time physical office presence, Monday through Friday, additional hours when necessary.

• *ESSENTIAL RESPONSIBILITIES:

• Performs reception duties by greeting visitors, answering phones, receiving and distributing faxes, handles incoming and outgoing mail, making copies, and various clerical duties required of the position.
• Serves as administrative support for department managers.
• Assist office staff with miscellaneous requests as need, i.e. help with large mailings, stuffing envelopes, stamping as needed.
• Assisting with correspondence, record keeping, scheduling, meeting material preparation, and meeting set up.
• Ordering meals as needed for meetings and events.
• Maintains account and shipments with carriers (USPS, Fed Ex, UPS, etc.)
• Maintains inventory of office supplies, postage, and kitchen goods.
• Handles procuring of office supplies for all company locations.
• Assists Accounting and Human Resources with administrative tasks, on occasion as needed.
• Supports branding and social media as directed.
• Supports the company foundation and charitable efforts as directed.
• Supports company social activities as directed.
• Assists with data input into inventory systems for plant activity.
• Assists with reporting, dashboards and other internal communications.
• Other projects and responsibilities may be added at the company’s discretion.

QUALIFICATIONS:
Education: High School diploma or equivalent, required. Associates degree or related education, preferred.
Notary Public license, preferred, or willing to obtain

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Experience*: Minimum of one (1) year administrative, clerical, or related experience, required.
Applicable use of various software packages such as MS Office Products, required.

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Skills*: Strong organizational skills.
Ability to multi-task with frequent interruptions.
Excellent customer service skills.
Ability to maintain confidentiality.
Self-motivated, ability to work independently.
Attentive to detail and accuracy.
Willingness to take on new tasks and challenges.
Strong typing abilities.
Process ownership and accountability.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person