Administrative Assistant

Description

The Executive Assistant role will be responsible for handling all aspects of office administration. This role must use independent thinking and judgment with sole discretion for office procedures. The position responsibilities include a broad scope of tasks including schedule and calendar management, working with executive assistants to schedule meetings with various senior leaders and coordination of travel and events, presentation creation and records management. The position requires someone with a strong attention to detail, good organization, and critical thinking skills. The person in the role will handle all responsibilities in a discrete and efficient manner and have strong Outlook, Word and PowerPoint skills.

Responsibilities

Run an active calendar of appointments, understand priority / urgency, and reorganize appropriately. Expedite handling of correspondence, global e-mail requests and phone calls while maintaining a high level of discretion and communicating professionally in writing and verbally across all levels of the company and externally. Utilize MS Office products (Word, Excel, PowerPoint) and other technology to prepare, modify and proofread presentation materials, organization charts, reports and letters. Complete various assignments as requested with minimal direction, including meeting planning, floor and emergency coordinator duties, contractor badging administration, external vendor support, and special projects. Maintain records, confidential files and GM specific reports.

• Provide floor coordination support as needed. Schedule complex meetings and maintain multiple calendars. Support travel arrangements, Visa, Passport and associated expense reports. Make decisions regarding the distribution/flow of information and work Non-Disclosure Agreement Support OPRA / Procurement Tracker – Invoicing for department related purchases
• Knowledge of IT / Cell phone / Phone / MML / Webex / Skype and other Telepresence systems
• Continuously look for ways to improve efficiencies of day to day tasks
• INDEPENDENT THINKING, ADAPTABILITY, JUDGMENT AND PROBLEM SOLVING SKILLS
• PERFORM TASKS THAT ARE ROUTINE IN NATURE
  Works without continual supervision but direction comes from those they support
• MS OFFICE KNOWLEDGE
  Provides solutions to routine problems of a more moderate scope and complexity

Additional Description

Requirements:

• 5+ years of experience as an Administrative Assistant
• Excellent verbal and written communication skills
• Proficient in MS Office
• Excellent planning and analytical skills
• Able to facilitate large town hall/group meetings including remote, audio visual, video conferencing
• Able to handle discretion with critical business and personal matters

Hybrid: This role is categorized as hybrid. This means the successful candidate is expected to report onsite at the GM Global Technical Center - Cole Engineering Center Podium three times per week, at minimum or other frequency dictated by the business.

Compensation: The expected base compensation for this role is : $50,800 - $77,800  . Actual base compensation within the identified range will vary based on factors relevant to the position.

Bonus Potential: An incentive pay program offers payouts based on company performance, job level, and individual performance.

Benefits: GM offers a variety of health and wellbeing benefit programs. Benefit options include medical, dental, vision, Health Savings Account, Flexible Spending Accounts, retirement savings plan, sickness and accident benefits, life insurance, paid vacation & holidays.

About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us 

We aspire to be the most inclusive company in the world. We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.

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Diversity Information

General Motors is committed to being a workplace that is not only free of unlawful discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce diversity creates an environment in which our employees can thrive and develop better products for our customers.  We encourage interested candidates to review the key responsibilities and qualifications for each role and apply for any positions that match their skills and capabilities. Applicants in the recruitment process may be required, where applicable, to successfully complete a role-related assessment(s) and/or a pre-employment screening prior to beginning employment. To learn more, visit How we Hire

Equal Employment Opportunity Statement (U.S.)

General Motors is proud to be an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.  

Accommodations (U.S. and Canada)

General Motors offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us Careers.Accommodations@GM.com or call us at 800-865-7580. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.