Administrative Assistant

Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent communication skills, be proficient in computerized systems, and have a strong ability to multitask. As an Administrative Assistant, you will provide support to various departments within the organization and contribute to the overall efficiency of our operations.

Office location: Charlotte, NC

Responsibilities:

• Support Leaders:
• Assist leaders with administrative tasks, including travel arrangements, ticketing, hotel bookings, and other related matters.
• Collaborate with Executive Administrator on supporting the leaders and office.
• Coordinate Schedules:
• Collaborate with other offices to coordinate schedules and plans, ensuring seamless meetings and communication.
• File Management and Data Entry:
• Review and maintain written and electronic files.
• Conduct data entry tasks to ensure accuracy and organization.
• Administrative Functions:
• Assist in the coordination of various administrative functions, including budget management, personnel matters, meetings, and general clerical duties.
• Meeting and Conference Coordination:
• Schedule and coordinate meetings and conferences to facilitate effective communication within the organization.
• Operations Coordination:
• Coordinate various operational aspects, such as purchasing, equipment management, property inventory, and handling disposal procedures.
• Office Supplies Management:
• Maintain a complete stock of all office supplies and ensure the accuracy of inventory records.
• Vendor Communication:
• Under the direction of the Executive Administrator, connect with building vendors to facilitate necessary fixes and improvements, and contractors as needed.
• Sales Team Training:
• Assist in organizing and scheduling training sessions for sales teams across company.
• Coordinate the Friday Seminar for application expertise.
• Collateral/Material Preparation:
• Support the creation of selling collateral and material preparation.
• Coordinate with Product Management to translate data into selling information for publication and delivery to the sales team
• Morale-Boosting Events:
• Help in organizing events and activities for office and foster a positive work environment.
• Account Letters:
• Work with Account Representatives to publish quarterly account letters for select customers.

Qualifications:

• Minimum 3 years proven experience as an Administrative Assistant supporting an office and or in a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite.
• Ability to adapt to changing priorities and deadlines.

We offer competitive pay based on experience.

If you are a motivated individual with strong administrative skills, we encourage you to apply for this position. Please submit your resume along with a cover letter highlighting your relevant experience.

Note: All positions at our company are paid positions, including internships.

Job Type: Full-time

Pay: $19.33 - $23.28 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Charlotte, NC 28217: Relocate before starting work (Required)

Work Location: In person