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Form of workSeton Hill University
Position Opening
There is a full-time opening for an Administrative Assistant in The School of Natural and Health Sciences. This position will provide administrative, fiscal, and clerical support for the School of Natural and Health Sciences.
The primary role of this position is to provide fiscal, clerical and administrative support for the Dean and faculty of the school. Responsibilities include assisting with data collection for budget planning, processing purchases for laboratory courses and other School expenses, maintaining an accurate ledger of school expenses; organizing meeting agendas and recording notes; assistance with email and phone communication to students, faculty, staff, and external entities for the Dean; assistance with paperwork and processes for accreditation; accessing information and data from various university databases and platforms; maintaining databases; greeting guests of the School; and working independently to improve existing program processes.
An associate's degree or high school diploma and 5 years of experience with secretarial and computer skills is required. The applicant must have expertise in Microsoft Excel and working knowledge of Microsoft office software programs. The incumbent must excel in both written and verbal communications.
This position reports to the Dean of the School of Natural & Health Sciences.
ESSENTIAL RESPONSIBILITIES:
1. Take directives from and provide clerical support to the Dean.
2. Communicate with faculty, students and external entities on behalf of the Dean.
3. Communicate with companies and sales representatives to assist with department purchases.
4. Assist with printing of documents and posters.
5. Prepare and process school purchases.
6. Maintain an accurate ledger of all school purchases and expenses.
7. Assist with managing the budget; prepare and process department orders.
8. Prepare meeting agendas and record meeting notes.
9. Answer the phone and greet guests.
10. Assist other faculty and program directors with tasks including: purchasing, verifying student records, gathering student/course information, and other tasks as needed.
11. Assist program directors with administrative support for accreditation processes.
12. Maintain office inventories.
13. Other duties as required.
Diversity is a core value at Seton Hill University. We are passionate about building and sustaining an equitable and inclusive learning and working environment for all students, faculty, and staff. We actively seek to recruit applicants who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds.
