Administrative Assistant

Description:

Administrative Assistant– Boston, MA

Location: Framingham, MA (Hybrid 3 days onsite)

Contract

Description:

• The Administrative Assistant will support a VP and two AVPs, for Global Talent Management and 2 AVPs.
• This position is hybrid in office and requires office days that align with the team.
• This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices.
• Independently ensures office systems and divisional procedures, policies and practices are administered effectively.
• Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.
• Schedules and maintains multiple calendars of appointments and meetings.
• Supports and monitors the on-going administration of HR and Talent program processes to ensure consistent and timely execution.
• Coordinates travel itineraries and process expenses
• Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature.
• Involves appropriate Associates from other departments or divisions to resolve issues.
• May provide functional guidance and training to other Associates within department and across the Corporate functions, as needed.
• Analyses operating practices and creates/revises systems and procedures as necessary.
• Organizes and maintains files, record keeping systems, and office layout.
• Oversees and monitors administrative projects. Performs other duties as required or directed.
• Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
• Manage and administer department payroll and timekeeping.
• Back-up Support to other Admins
• Manages and administers various documents and spreadsheets.
• Acts as Proxy for certain systems as needed.
• Support meetings, training and conferences with prep and logistics needs.
• Plans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building events.
• Communicates pertinent information among appropriate departments.

Who We Are Looking For: You.

• Administrative experience in a corporate setting required.
• Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment.
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
• Excellent communication manner, solid written and verbal communication skills and be customer service oriented.
• Able to effectively manage confidential and sensitive information.
• Must thrive in a very busy atmosphere.
• Proven success of juggling many things at one time and ability to shift gears and prioritize.
• Willingness to learn, take direction well and be a team player.
• Interest in Human Resources is a plus.
• Ability to focus and get the job done while avoiding distractions.
• Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical.
• Strong ability to build relationships and collaborate with team members and other admins.
• Great at being resourceful and leveraging relationships to problem solve.

Job Type: Contract

Salary: $35.00 - $37.00 per hour

Schedule:

• Day shift

Experience:

• Human resources: 5 years (Required)
• Administrative Assistance: 5 years (Required)

Ability to Relocate:

• Framingham, MA: Relocate before starting work (Required)

Work Location: On the road