Administrative Assistant

JOIN THE HOFFMAN TEAM 

Hoffman is building a diverse company, and we welcome all candidates to apply. 

Headquartered in the Pacific Northwest, the Hoffman Construction name is synonymous with some of the most iconic projects in the region like the Portland International Airport, the Space Needle Century Project,MoPOP, Seattle Central Library, Colman Dock, Randall Children's Hospital, and the University of Oregon's Hayward Field. 

Our company has been in business for a century, but we are not stuck in the past. We encourage innovation, and we welcome diversity. 

Hoffman is employee-owned, which means employee owners have a stake in the company's long-term success, and it means you have the freedom and independence to solve challenges without bureaucratic second-guessing. 

You will earn highly competitive pay, get professional skills training, and enjoy benefits like free primary healthcare for you and your family through our dedicated healthcare clinics, health insurance, paid time off, a generous retirement program and a culture of inclusion and acceptance. 

The people who work here take pride in their work, support each other, and drive our commitment to exceptional construction, from urban high-rise towers, educational buildings, museums and libraries to advanced technology, industrial manufacturing facilities, water treatment plants, healthcare facilities and more. 

Hoffman is a place where you can feel like you belong. Many of our employees have been here for 20+ years. They often join us straight out of college or apprenticeships and grow their entire careers here. 

We are looking for people with a wide range of talents in positions from the jobsite to our corporate offices. Explore ourwebsite, and, if you like what you see, apply today.

Position Summary: Position Summary: The Administrative Assistant will work within the Cost Department and will report directly to the Cost Manager. The Administrative Assistant will work closely with the  Project Team through a variety of administrative and clerical duties, focusing on data entry.  This position will be fully on the project site.

 Salary Range: $18.00/Hour 

Essential Responsibilities: 

• Organize, file, and track large amounts of electronic and hard-copy documentation.
• Assist with daily office and project site needs.
• Assist in the preparation of regularly schedule reports.
• Act as the main point of contact for both internal and external clients.
• Interface with other department administrators and multiple subcontractor administrators.

Qualifications: 

Position Related Skills

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams), and have a general understanding of working within a computer network.
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Professional Experience and Education

• High School Diploma or GED required.
• Minimum of two (2) years of administrative experience required.

Physical and Mental Requirements: 

• Standing/Walking/Sitting: Workday is combination of sitting/walking and standing 
• Legs: Must be able to climb stairs - 0% of day 
• Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use 
• Vision: Visual acuity in near, mid and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination 
• Hearing: Sufficient to hear conversational levels in person and over the telephone andradio; sufficient to hear alarms on equipment 
• Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone 
• Lift/Carry: Up to 25lb computer/drawings- minimal 
• Bending/Twisting: Minimal 
• Kneeling/Crouching: Minimal 
• Constant mental alertness, accuracy, and attention to detail required 
• Must be able to work independently, make decisions, and follow through on all assignments 
• Must use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results 
• Must be able to plan and organize work 
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers 

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test. 

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law. 

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.