Administrative Assistant

Mears Broadband, A Quanta Services Company

At Mears, we believe in developing and retaining the best people in the industry and providing the best value services to our customers in the natural gas and electric industries. We take pride in developing the infrastructure of our country by connecting people and resources. As an industry leader over the last 65 years, we have built our reputation as a premier provider of services with a solid track record of performance, integrity and – above all – a commitment to safety, quality, and our people.

Pre-Construction Administrative Assistant

The Pre-Construction Administrative Assistant is a Pre-Construction support role. This individual will support the Pre-Construction Proposal Coordinator and Preconstruction Team by assisting with administrative and organizational tasks. This individual will work closely with Pre-Construction, Estimators, and Operations to facilitate proper documentation, reviews, and deliverables for each request.

What Do You Offer Us?

• Searching bids on state DOT sites, private sector, bidding platforms, etc.
• Preparing prequalification paperwork for DOTs, private sector, etc.
• Filling out forms and working with licensing, finance, legal, operations, safety, etc., to gather required information.
• Communicate with DOT’s and clients when questions arise.
• Yearly renewal of prequalification’s.
• Update and maintain bid login spreadsheet for bidding platforms.
• Calendaring - Scheduling key RFP dates, bid reviews etc. and distribute to proper team members.
• When required, assist Proposal Coordinator with the process to gather the required information for RFPs.
• Manage and maintain SharePoint Folders
• Obtain certificates of insurance when needed by the owner.
• Provide various administrative support to the Pre-Construction team.

What We Offer You:

• Paid on-the-job technical and professional training.
• Defined career path for future growth
• Competitive wages and industry-leading benefits including a Retirement Plan
• Job Type: Full-time
• Pay Scale: $50,000 to $60,000 based on experience
• Remote opportunities available
• Applications for this position will be accepted through April 30, 2024

What is Required?

• Construction Experience
• Experience working with prequalification’s in a construction environment.
• Excellent communication and interpersonal skills
• Superior ability to multi-task with time-sensitive work.
• Proficient in Microsoft Office, Word, Excel, PowerPoint and SharePoint
• Able to produce quality documents using Microsoft Word.
• Motivated self-starter with demonstrated ability to work both independently and with others in a team environment.

This position is subject to the Federal Department of Transportation (DOT) drug & alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199.

Equal Opportunity Employer, including disabled and veterans.