Administrative Assistant

· Oversee and support all administrative duties in the office and ensure that office is operating smoothly

· Manage office supplies inventory and place orders as necessary

· Perform receptionist duties: greet visitors, and answer and direct phone calls

· Receive and sort incoming mail and deliveries, and manage outgoing mail

· Develop policies and procedures, and ensure they are implemented appropriately

· Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure

· Identify opportunities for process and office management improvements, and design and implement new systems

· Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports

· Process IR for residents to the state when needed.

· Schedule resident appointments when they are needed and add the information to the medical appointment log under the correct resident.

· Make sure the client books are updated with the correct information per compliance regulations

· Assist with PCSP meetings, medical reviews and Behavior Plans when they are scheduled and ensuring they are added to the google calendar.

· Being a main contact with resident Support Coordinators and family members.

· Contact pharmacy with prescriptions needed for members and making sure that the medication list is updated.

· Reach out to staff with resident task and needs per schedule as well as managing the google calendar so that all staff are updated.

· Other duties as assigned.

Job Type: Full-time

Pay: $16.00 - $17.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Glendale, AZ 85302: Relocate before starting work (Required)

Work Location: In person