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Form of workJob Description
Position Title: Administrative Assistant
Reports To: President and Office Manager
Basic Function: Maintains office services by organizing office operations and procedures, reviewing time clocks, controlling correspondence, and designing filing systems. Coordinates and maintains records for staff.
Job Duties
· Direct assistant to President and Office Manager
· Greet incoming traffic
· Help maintain the budget plan
· Organize and schedule meetings and events
· Process basic account payables
· Handle technical issues in their area of expertise
· Carry out clerical duties, including answering phones and preparing documents
· Process onboarding paperwork for new hires
· Review employee message boards and make timecard adjustments on a daily basis
· Manage data in spreadsheets and reports
· Process onboarding paperwork for new hires
· Introduce and train New Hires to use online applications
· Process Termination paperwork, (scanning, and completing check lists)
· Scan/File and Keep Files Organized
· Schedule and Perform initial screening and interviews for front line employees
· Employee care; recognize Birthday & Anniversary
· Keep records and reports up to date
Skills:
· Bilingual
· Excel
· Word
· Some experience in Quickbooks a plus
· Excellent written and verbal communication skills
· Demonstrate proficiency with online applications.
· Organized
DNA of Administrative Assistant:
· Honest
· Steady
· Stellar Work Ethic
· Intelligent
· Realistic
· Problem solver
· Organized
· Detail Oriented
