Administrative Assistant

About Us:
On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k.
Position Details:
Position Type: 12 Month contract
Job Location: Madison, NJ
Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance
Compensation: $30.42-$31.32hr
Job Description:
The Administrative Associate position provides administrative support to the GBDS DS & Heme Biostatistics team. The Executive Associate will perform highly diverse administrative and project-focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.
Responsibilities:

• Ability to support multiple individuals at the same time, manage priorities and deliver with appropriate timelines
• Demonstrate strong interpersonal skills and diplomacy in all levels of management.
• Work with minimal supervision, have strong initiative and follow-up with focus on details.
• Manage calendars as well as timely scheduling to ensure meetings are prioritized and occur with appropriate timelines.
• Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services.
• Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.
• Adhere to T&E policies, including booking travel and monthly reconciliation of business expenses.
• Ensure manager’s preparedness for meetings e.g. assemble meeting materials, assist with PowerPoint presentations & pre-reads).
• Maintains professional and technical knowledge by remaining current with Client continuous learning modules.
• Proactive management of high profile internal & external events.

Qualifications:

• High School degree, some college or degree desirable.
• 8 years administrative or comparable experience, prior Client and Executive Associate Experience desirable.
• Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint) and with digital communication tools (Microsoft Teams, Zoom, Webex, etc).
• Knowledge of Client systems and processes strongly desired (for example: Concur Travel and T&E, Ariba/SAP, Sharepoint, eSetup, Workday, Room scheduler).
• Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.
• Maintains a positive attitude, a high level of productivity, and is adaptable to change.
• Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other Administrative Assistants/external partners, across organizational levels, functions and supports business needs across different time zones and during periods of heavy workload.
• Ability to multi-task and adapt quickly to competing priorities while remaining focused.
• Ability to work effectively under pressure to meet deadlines.

Apply Today!
www.onboardusa.com
On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.
East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board’s Mission is to provide “Flexible Service by applying the talents of our people, work processes and technology to meet our clients’ expectations in a Safe, Responsible and Dependable manner.”
On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.
JD# 23-03550
INDOJ