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SalarySpecial Instructions to Applicants: Please attach a cover letter and a resume in the Supporting Documents section of the application.
The Administrative Assistant in the department of Chemical and Biomedical Engineering will serve as the primary receptionist in the department and will provide courteous and helpful assistance to department visitors, students, staff and faculty. S/he will assist in the daily operations of the department to ensure that work is completed in an accurate and timely manner.
Rice University's George R. Brown School of Engineering is a top-ranked program that empowers the next generation of leaders with strong technical and communication skills, creative problem solving and the ability to work in multidisciplinary teams.
This position is hiring at an hourly rate between $16.83 and $18.00 per hour and will be on-site at Rice University’s main campus.
Requirements
- HS Diploma or equivalent
- 0-1 years of related experience in front office operations, data entry, and/or purchasing
- In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year for year basis may be substituted.
Preferences
- One year of related experience in front office operations, data entry, and/or purchasing highly preferred
- Associate in Business degree or certification in administrative operations/office assisting
- Rice University experience
- Knowledge of J-1 visa process
- Basic bookkeeping/accounting skills
Skills Required
- Basic computer skills and demonstrated experience with office software and email applications
- Ability to follow through and complete assigned tasks
- Ability to think critically and take initiative
- Excellent organizational skills and attention to detail
- Excellent customer service and interpersonal skills
- Good verbal and written communication skills
Essential Functions
- Greets visitors and routes them to appropriate individuals and serves as a resource on school procedures and general inquiries
- Distributes routine communications such as memos, notices, emails, and letters
- Initiates purchase requisitions, trains research teams on purchasing process, follows up on goods receipts and encumbered funds
- Enters data into basic tables, creates reports, and spreadsheets, monitors and orders office supplies
- Tracks facility and office equipment, maintains property control files
- Manages visitors, including position entry, visa document collection, scheduling, and orientation
- May provide guidance to temporary and student employees on routine matters
- Performs other duties as assigned
Additional Functions
- Occasionally assists with department events or other activities
About George R. Brown School of Engineering
The George R. Brown School of Engineering ranks among the top 20 of undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff and students in an inclusive environment
We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; to accelerate progress in building a faculty and staff who are diverse in background and thought; and we support an inclusive environment that fosters interaction and understanding within our diverse community.
Rice University HR | Benefits
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Rice Mission and Values
Mission and Values | Rice University
Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.
Faculty and staff are expected (but not required) to have completed a full vaccination series for COVID-19 (currently defined as full course COVID-19 Vaccine (typically two shots of a WHO-approved COVID-19 Vaccine or one J&J) and a COVID-19 booster. Rice does not require documentation for COVID 19 vaccination at this time for faculty and staff. More information can be found here: https://coronavirus.rice.edu/policies
