Administrative Assistant

Job Description

Description

SAIC is searching for an Administrative Assistant to provide general administrative, clerical, and/or secretarial support to the Program Manager as well as the embedded Customer.

Work will be performed onsite in California, MD 5 days a week and is therefore open to candidates local to the area only. Position may become hybrid based on work performance. Secret clearance is required.

Job Duties:

Performs routine and non-routine tasks including special projects. May be responsible for scheduling and arranging for meetings, for researching and securing requested information, and for researching, compiling and proofing of various reports and studies. May take and/or transcribe confidential or technical information, take and distribute meeting minutes, order supplies, distribute mail, answer phones, respond to customer/client/employee inquiries, and other office administrative duties as required. Interacts with other support staff and departments to gather, supply, or coordinate information. General supervision and instructions given for routine work, and detailed instructions given for new activities or special assignments.

Routine responsibilities include:  

• Compile, review, and edit contract deliverable reports, and submit to customer. 
• Manage partner email and internal SAIC environment accounts.
• Prepare 1172-2 forms for Common Access Card (CAC) issuance. 
• Prepare SAAR-N, DD-2875, and DFC forms for government account and asset issuance. 
• Maintain electronic records.
• Serve as a liaison between customer and contractors.        
• Provide quarterly status updates on contract initiatives.
• Book travel and submit expense reports.
• Ensure contractors complete trainings and certifications in compliance with contract requirements. 

Qualifications

REQUIRED EDUCATION AND EXPERIENCE:

• High School and eight (8) years or more related experience.
• Experienced and proficient in MS Office tool suite (Teams, Word, Excel, PowerPoint)
• Good communication skills, both oral and written
• a minimum of a Secret clearance is required

 DESIRED EXPERIENCE:

•  Bachelor’s Degree or equivalent
• Ability to work in a dynamic, multitasking environment
•  Recent experience working with government funded programs

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.

Overview

SAIC® is a premier Fortune 500® technology integrator driving our nation's technology transformation. Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes secure high-end solutions in engineering, digital, artificial intelligence and mission solutions. Using our expertise and understanding of existing and emerging technologies, we integrate the best components from our own portfolio and our partner ecosystem to deliver innovative, effective and efficient solutions that are critical to achieving our customers' missions.
We are approximately 24,000 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer, fostering a culture of diversity, equity, and inclusion, which is core to our values and important to attract and retain exceptional talent. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.9 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom.