Administrative Assistant

***Proficiency in QuickBooks for financial management is required***

Administrative Assistant-Billing, Shipping, and Administrative Assistant

We are looking for a proactive, organized, and skilled Administrative Assistant to join our team. This front-of-house role is essential to ensuring that logistics, accounting, and inventory tasks are completed in an efficient and accurate manner.

*Do Not Call The Company Directly To Inquire Or Submit Resumes. We Will Disqualify Any Candidates Who Do.*

Please also submit a cover letter telling us why you are interested in this position.

$70,000 yearly

1. Shipping and Freight Coordination:

• Efficiently coordinate shipping and freight for all orders, using various online platforms for both packages (FedEx, UPS, USPS, etc.) and pallet boxes (including LTL and full truckload shipments).
• Manage logistics and scheduling to keep clients and internal staff updated at all times.
• Maintain and develop relationships with freight brokers, service providers, and other vendor representatives.
• Assist in scheduling, organizing, and tracking all international shipments, whether small packages or large pallet boxes.
• Work with customer brokers to clear international shipments into the US and pay customs and duties.

2. Invoice Management and Accounts Receivable:

• Ensure invoices are sent to customers and then filed and organized accordingly.
• Send statements to customers monthly.
• Oversee accounts receivable, including making collection calls when necessary.
• Manage the depositing of checks and wires into the company bank accounts.
• Process credit card payments.

4. Data Entry and Inventory Management:

• Help with data entry and management of inventory using inventory control software.
• Ensure accurate tracking and recording of inventory levels.
• Assist in KPI tracking as needed.

5. General Administration:

• Provide administrative support to the management team.
• Provide exceptional customer service.
• Deposit international checks at local banks.
• Greet visitors upon arrival at the office.
• Answer the main phone line and direct callers appropriately.

Experience and Skills Required:

• Prior experience in a product-based company is preferred.
• ***Proficiency in QuickBooks for financial management is required***
• Strong skills in Microsoft Office Suite and Google Office Suite.
• Other relevant office administration skills.

Qualities of the Ideal Candidate:

• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Detail-oriented with a focus on accuracy and efficiency.

Goldfarb & Associates is a leading supplier of diesel engine parts in the United States. With a focus on turbochargers, fuel injectors, and injection pumps, Goldfarb is able to provide a premium service to the diesel engine community. We are a family business with an emphasis on family. All of our employees are treated like they are part of the family and we invest in their growth in the company. We strive to provide the best customer service and support to our industry, all while building a satisfying, safe, and joyful work environment.